Space Only
You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event
Permission to Build is only an authorisation to start building the stand - regular checks will be made on each stand to ensure the appropriate use of materials, structural integrity, etc. If our safety advisors are concerned about the above in any way, we reserve absolute right to terminate any stand construction. 

PLEASE NOTE THAT IT IS NOT ALLOWED TO FIX YOUR BACK WALLS INTO NEIGHBOURING STAND WALLS 

It is the responsibility of the exhibitor to examine the area and site allocated to them in order to avoid costly adjustments to stand structures. Where possible the Organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the exhibition.
Stand fitting regulations contained within this section must be observed when planning stand design and layout.

• NEW for 2023 - Dubai World Trade Centre has introduced a stand submission fee for all space only stands as the Venue Infrastructure Team will now review and approve space only stands. This is in place to enhance health & safety and to mitigate the risks involved with space only stand construction. The fee is USD $140 and can be paid for via credit card.
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Double Story Stands
Double Story stand  must be booked and paid for directly with the relevant Sales Manager. No foundations may be drilled into the floor and suitable anchorage must be installed. Double storey stands are only permitted on island sites.
All two storey stands are classified as complex structures and must abide by the same regulations. 
All stand designs will be subject to the resident engineer’s inspection with an administration fee of US$ 700 for double decker stands. 

Complex Structures 
A complex structure is any form of construction of any height, which would normally be designed by an engineer and/or has, through a risk assessment, been found to provide significant risk.  Structures that are 4 metres in height or above, multi-level stands, raised platforms and all suspended items are considered to be complex structures. 
All stand designs will be subject to the resident & independent engineer’s inspection with an administration fee of USD$500 for all complex stands.
Stand build progress will be monitored continually by on-site health & safety officers who reserve the right to halt stand build progress should any issues arise. The Organisers reserve the right to deny access and prevent work being carried out by, or on behalf of, any exhibitor who has not submitted stand design drawings in accordance with these regulations.
Alterations to stand structures in non-compliance with regulations
Stand structures that have not been approved or fail to comply with these Technical Guidelines or other regulations in force from time-to-time shall be altered or removed from the premises. In the event that said alterations or removal shall not have been concluded by the appointed time, The Organisers shall be entitled to make the required alterations or removal at exhibitors’ expense.
Enclosed Stands
The inclusion of large enclosed areas within a stand can only be permitted with the Organisers’ prior written permission.

Dividing Wall
On divided sites, you are responsible for erecting and decorating side and back walls facing onto your stand areas to a height of 2.5m. Walls above this height must be clad and decorated on both sides, with the reverse side being decorated from 2.4m upwards 
by the exhibitor who has them erected. Such walls overlooking adjoining stands must be finished in a neutral plain colour only. The minimum height for dividing walls is 2.5m. 

Walling in on Open Sides
Space Only stands that are 54sqm and above, Long runs of walling along open perimeters of stands are not permitted. Only 30% of any open side is permitted to be a solid wall. Where long runs of walling are present along open sides they must be relieved by display items and not left in plain colours – if perimeter walling is more than 1m high, it must not occupy more than one-third of any one side. If long runs of walling are essential they must be recessed by 0.5m from the perimeter of the site and will be subject to written approval by the organisers

Aisles & Gangways 
Exhibitors must ensure that for health & safety reasons gangways are kept clear of all items including stand fitting materials and exhibits during build-up and breakdown.
Please be aware: Emergency gangways MUST be kept clear at all times. 

Balloons 
The use of helium balloons (Blimps) and toy balloons is not permitted anywhere inside the exhibition halls 

Demonstrations
As a matter of safety and courtesy, please ensure that you conduct sales presentations and product demonstrations in a manner which assures all of your personnel and attendees are within your contracted exhibit space and not encroaching on the aisle or neighbouring stands

Fabrics Used In Displays  
Textile fabrics used for interior display purposes on the stand must be FIRE RETARDENT or purchased already treated by use of approved chemicals. Certain fabrics need not be fire proofed, i.e., wool, twill or felt. Textile fabrics used for interior decorative purposes within stands must be fixed taut and or in tight pleats (not draped) to a solid backing and secured 3 inches above floor level and not touching any light fittings. Cellulose paints are flammable and must not be used for stand dressing. Water based paints must be used.  

Fire Appliances and Information 
The venue will be providing fire patrols during all phases of the event. Fire extinguishers of approved pattern and capacity can be found at various locations around the site according to the risk involved. Instructions will also be supplied, please locate your nearest extinguisher. Exhibitors will be given instructions regarding fire, emergency and accident procedures prior to the show opening, please ensure all personnel read these carefully. 
•    Fire Exits and Extinguishers / Fire Hose points must never be blocked. 
•    No paint or paint thinner can be placed near the electrical distribution boxes. 
•    Empty cartons/boxes, stand materials and combustible waste must be disposed of and not stored behind stands. 

Flooring
Space only stands must be sites are not carpeted by the Organiser - exhibitors must provide their own floor covering on top of the eco flooring.
All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of breakdown will be passed direct to exhibitors.

Floor Loading Restrictions
There is a maximum distributed weight loading of 350 kgs per m2. The exhibition hall and site floor must not be damaged in any way. 
If you are exhibiting any heavy items please inform the operations team as soon as possible to arrange delivery.

Floor Markings 
Stand locations will be clearly marked on the floor, it is the responsibility of the exhibitor or their appointed contractor to ensure their stand is built to the correct floor markings. 

Height Restrictions    
The below height restrictions apply to the structures themselves and any items within the designated area. Please be aware that areas of stand build above these height limits will be subject to the Organiser’s structural engineer’s approval and will incur additional charges.
•    Single-Storey Space Only Stands: A maximum height of 4m
•    Double- Decker Space Only Stands: A maximum height of 6m 

Late Working (Extra Build Up Hours): 
If you have appointed a stand contractor to build your open space stand, you must be assured that the design of the stand is such that it can be built within the specified times as stated in this manual. If you need to continue working outside the publicised hours, you will need to inform the Organisers Office by 14:00 on that day.  You will also need to supply the names of all employees working and a main contact number.
The following charges will apply: 20:00 – 02:00 – $600 or $1000 for working all night. Please note that all payments must be made, and a late working permit obtained before out of hours working can commence.

LPG - Liquefied Petroleum Gases (Propane, Butane, etc.)
All flammable gases including compressed gas & LPG are prohibited on the premises.

Maintenance
Under no circumstances will maintenance work be permitted on stands during the exhibition open hours.  Maintenance work can only be done after the exhibition has closed please apply to the Organisers office by 14:00 on the same day for authorisation.

Open Flames
Flames from open fires or candles will NOT be permitted.
Organisers’ Right to Change Stands and Floor Plan Layout
In the interests of the exhibition as a whole, it may be necessary to remove or alter anything in - or forming part of - any stand. If we feel this action must be taken this would be at the expense of the exhibitor concerned. The exhibition floor plan is subject to change and consolidation at any time without notification at the discretion of the Organisers. The latest version of the exhibition floor plan can be found at www.mebaa.aero/floorplans  

Signage
Signage and graphics are not permitted to overlook other stands where there is a dividing wall or to overhang in the gangways.
Water and Waste 
Water and Waste lines required for the stands should be ordered with GES.  

Working at Height
Ground access to areas in the vicinity of any work at height must be controlled to prevent persons walking or working directly beneath the area in question. Ground workers in the vicinity must not work directly underneath and must wear suitable head protection (e.g. hard hats). Ladders must be footed or tied off and used in accordance with construction regulations. The use of domestic ladders and steps is strictly forbidden.

Work Equipment and Tools
Exhibitors and contractors have a duty to ensure that all tools are fit for purpose and safe to use.
All dangerous moving parts such as circular saws must be guarded with controls to prevent unauthorised use.
The use of battery powered tools is strongly encouraged to reduce trailing cables and risk of electrical hazards. Those using mains powered tools must ensure that cables are not trailed across aisles.
 
Vehicles (Exhibits & Displays)
If you wish to display vehicles on your stand, you must receive prior approval from the Operations Team; the vehicle details should be included within your stand drawings. The following criteria must be adhered to when display a vehicle in the hall.

• The vehicle must be static and have its engine switched off for the duration of the exhibition.
• The fuel tank must be drained.
• The vehicle must have a lockable fuel cap.
• The vehicle must have a drip tray placed under the engine.
• The battery must be disconnected.
• A 24hr contact name and number must be given to the Organisers.
• The vehicle keys must be left with the Organisers in case removal is necessary.
• The Organisers accept no responsibility for any vehicle that is damaged when being brought into or out of the hall or once in its final position.
• Any damage caused to the venue as a result of vehicle movement will be charged back to the exhibitor as part of the dilapidation costs
• You must work closely with the Organisers when arranging to bring the vehicle into the exhibition, as it may be required to enter the hall before the build due to the logistics of building the exhibition around the vehicle. 

Stand Submission for approval 
All stand plans need prior approval. Please upload the following as part of your submission:

• Heights, widths and lengths of structure
• Full final visuals of structure/stand.
• Staircase details including hand rails ( Double Deck Stands & Outdoor Pavilion Only)
• Risk Assessment (RA) & Method Statement (MS)
• Contractor details form 
• Contractors Insurance PLI (Public Liability Insurance) copy to the value of USD2,000,000.
• Details of any exhibits with moving parts, together with how they are to be guarded against causing injury.
• Full Structural Calculations: load bearings, beams & columns working to the venue codes in Structural Calculation/ Performance Specifications for complex stands section. (Double Deck Stands & Outdoor Pavilion Only)
• NEW for 2023 - Dubai World Trade Centre has introduced a stand submission fee for all space only stands as the Venue Infrastructure Team will now review and approve space only stands. This is in place to enhance health & safety and to mitigate the risks involved with space only stand construction. The fee is USD $140 and can be paid for via credit card.