Space Only
You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event
Permission to Build is only an authorisation to start building the stand - regular checks will be made on each stand to ensure the appropriate use of materials, structural integrity, etc. If our safety advisors are concerned about the above in any way, we reserve absolute right to terminate any stand construction.
PLEASE NOTE THAT IT IS NOT ALLOWED TO FIX YOUR BACK WALLS INTO NEIGHBOURING STAND WALLS
It is the responsibility of the exhibitor to examine the area and site allocated to them in order to avoid costly adjustments to stand structures. Where possible the Organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the exhibition.
Stand fitting regulations contained within this section must be observed when planning stand design and layout.
Double Storey Stands
Double Story stand must be booked and paid for directly with the relevant Sales Manager. No foundations may be drilled into the floor and suitable anchorage must be installed. Double storey stands are only permitted on island sites.
All two storey stands are classified as complex structures and must abide by the same regulations.
All stand designs will be subject to the resident engineer’s inspection with an administration fee of US$ 700 for double decker stands.
Complex Structures
A complex structure is any form of construction of any height, which would normally be designed by an engineer and/or has, through a risk assessment, been found to provide significant risk. Structures that are 4 metres in height or above, multi-level stands, raised platforms and all suspended items are considered to be complex structures.
All stand designs will be subject to the resident & independent engineer’s inspection with an administration fee of USD$700 for all complex stands.
All complex structures are subject to a pre-show plan approval and on-site inspection by our structural engineers.
Please note permission to enter the exhibition premises and commence construction will not be permitted without the full approval of the structural engineer and receipt of signed contractors undertaking form.
Stand build progress will be monitored continually by on-site health & safety officers who reserve the right to halt stand build progress should any issues arise. The Organisers reserve the right to deny access and prevent work being carried out by, or on behalf of, any exhibitor who has not submitted stand design drawings in accordance with these regulations.
Chalet & Static Pavilions
Please note there are two areas where pavilion self-build construction is permitted:
- The chalet line.
- The static park.
There is no provision of mains electricity on the chalet line for pavilions, power is supplied by generators. All generators must be ordered through the Organisers at pbooth@tarsus.co.uk by 21st October 2022. Failure to do so by this date will incur a 30% surcharge. Please also note the electrical requirements section in this document for further details.
All pavilion structures are subject to a pre-show plan approval and on-site inspection & monitoring by our appointed structural engineers. All pavilion calculations will be subject to an independent engineer’s review & inspection with an administration fee of USD$700 payable by the exhibitor.
All double storey structures must provide exterior fire escape staircases. Fire extinguishers must be provided by your contractor, a minimum of 1 extinguisher per 100sqm is required. Fire exits must be clearly indicated on all plans submitted and internationally recognised signs must be used.
If you require a crane or heavy lifting equipment during construction, these must be ordered from our official handling agents Airlink International/ GT Exhibitions. No other contractor will be permitted to operate cranes or heavy lift machinery during the build-up or breakdown.
Air-conditioning
Air–conditioning units may only be placed on stands when they are being used to cool an enclosed area or IT equipment. Under no circumstances must the units exhaust system expel hot air into the halls. The Organisers reserve the right to have units removed if they are considered to interfere with the cooling system in the hall. Locations of the units must be clearly marked on all drawings submitted for approval.
Exhibitors may not have generators or compressed air units on their stands.
Aisles & Gangways
Exhibitors must ensure that for health & safety reasons gangways are kept clear of all items including stand fitting materials and exhibits during build-up and breakdown.
Please be aware: Emergency gangways MUST be kept clear at all times.
Alterations to stand structures in non-compliance with regulations
Stand structures that have not been approved or fail to comply with Technical Guidelines or other regulations in force from time-to-time shall be altered or removed from the premises. In the event that said alterations or removal shall not have been concluded by the appointed time, the Organisers shall be entitled to make the required alterations or removal at exhibitors’ expense.
Demonstrations
As a matter of safety and courtesy, please ensure that you conduct sales presentations and product demonstrations in a manner which assures all of your personnel and attendees are within your contracted exhibit space and not encroaching on the aisle or neighbouring stands
Dividing Wall
On divided sites, you are responsible for erecting and decorating side and back walls facing onto your stand areas to a height of 2.5m. Walls above this height must be clad and decorated on both sides, with the reverse side being decorated from 2.4m upwards by the exhibitor who has them erected. Such walls overlooking adjoining stands must be finished in a neutral plain colour only. The minimum height for dividing walls is 2.5m.
Enclosed Stands
The inclusion of large enclosed areas within a stand can only be permitted with the Organisers’ prior written permission, please also refer to walling in open sides section the ‘Height Restriction’ section.
Fabrics Used In Displays
Textile fabrics used for interior display purposes on the stand must be FIRE RETARDENT or purchased already treated by use of approved chemicals. Certain fabrics need not be fire proofed, i.e., wool, twill or felt. Textile fabrics used for interior decorative purposes within stands must be fixed taut and or in tight pleats (not draped) to a solid backing and secured 3 inches above floor level and not touching any light fittings. Cellulose paints are flammable and must not be used for stand dressing. Water based paints must be used.
Fire Appliances and Information
The venue will be providing fire patrols during all phases of the event. Fire extinguishers of approved pattern and capacity can be found at various locations around the site according to the risk involved. Instructions will also be supplied, please locate your nearest extinguisher. Exhibitors will be given instructions regarding fire, emergency and accident procedures prior to the show opening, please ensure all personnel read these carefully.
- Fire Exits and Extinguishers / Fire Hose points must never be blocked.
- No paint or paint thinner can be placed near the electrical distribution boxes.
- Empty cartons/boxes, stand materials and combustible waste must be disposed of and not stored behind stands.
Flooring
Space only stands must be sites are not carpeted by the Organiser - exhibitors must provide their own floor covering on top of the eco flooring.
All Space Only stands are obliged to use Eco Flooring as part of their build plan.
All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of breakdown will be passed direct to exhibitors.
Floor Loading Restrictions
There is a maximum distributed weight loading of 350 kgs per m2. The exhibition hall and site floor must not be damaged in any way.
If you are exhibiting any heavy items please inform the operations team as soon as possible to arrange delivery.
Floor Markings
Stand locations will be clearly marked on the floor, it is the responsibility of the exhibitor or their appointed contractor to ensure their stand is built to the correct floor markings.
Height Restrictions
The below height restrictions apply to the structures themselves and any items within the designated area. Please be aware that areas of stand build above these height limits will be subject to the Organiser’s structural engineer’s approval and will incur additional charges.
- Single-Storey Space Only Stands: A maximum height of 4m
- Please be aware that certain stand locations are situated beneath the mezzanine floor and the maximum height in those locations must not exceed 2.5m.
- Double- Decker Space Only Stands: A maximum height of 6m
- Static Pavilion: A maximum height of 4.5m
- Chalet Pavilion: A maximum height of 9m
Hot-Working (Grinding & Welding):
Hot-working on double storey/pavilions although not encouraged onsite, is allowed if necessary and as an integral part of design. Before undertaking hot-work, a permit to work (PTW) will have to be applied for at least 24hours in advance from the organiser’s office.
The PTW application will need to include the following information and below procedure must be met before work can be carried out:
- A risk assessment will have to be submitted to accompany the task carried out.
- Up to date and valid certificates of the equipment to be used will have to be submitted for inspection.
- The PTW will then be signed off by competent person undertaking the task & counter signed by a certified fire safety officer at both the start of work and completion.
- All fire prevention methods will have to be adhered to (extinguishers & blankets supplied and all housekeeping in place).
- All correct hot-work PPE will have to be worn.
- Task will then be monitored on site by fire watchman and/or an appointed safety officer from the organisers or venue.
Late Working (Extra Build Up Hours):
If you require extra build up time to complete your structure safely and need to continue working outside the publicised build up hours, you will need to inform the Organisers Office situated on level one of the main exhibition hall by 14:00 hrs on that day. Sufficient health & safety coverage can then be arranged.
A charge of $250 per hour per structure per day from (20:00-22:00) will apply and no work can continue after 22:00. Please note that all payments must be made in advance and a late working permit obtained before out of hours working can commence.
LPG - Liquefied Petroleum Gases (Propane, Butane, etc.)
All flammable gases including compressed gas & LPG are prohibited on the premises at all times unless the Organiser is satisfied that exceptional circumstances apply and its prior consent is obtained.
Maintenance
Under no circumstances will maintenance work be permitted on stands during the exhibition open hours. Maintenance work can only be done after the exhibition has closed please apply to the Organisers office by 14:00 on the same day for authorisation.
Open Flames
Flames from open fires or candles will NOT be permitted.
Organisers’ Right to Change Stands and Floor Plan Layout
In the interests of the exhibition as a whole, it may be necessary to remove or alter anything in - or forming part of - any stand. If we feel this action must be taken this would be at the expense of the exhibitor concerned. The exhibition floor plan is subject to change and consolidation at any time without notification at the discretion of the Organisers. The latest version of the exhibition floor plan can be found at www.mebaa.aero/floorplans
PPE (Personal Protection Equipment) Requirements:
All health & safety guidelines and safe working practices must be adhered to at all times. Failure to do so will result in suspension of work until we are satisfied that control measures have been put in place for you to carry on. PPE clothing and equipment are compulsory and must be used and worn at all times. Failure to do so will also lead to work being suspended
Signage
Signage and graphics are not permitted to overlook other stands where there is a dividing wall or to overhang in the gangways.
Structural Calculation/Performance Specifications for complex stands:
PART 1 - Quality Assurance
A. Comply with applicable provisions of the following specifications and documents, latest editions.
- ASCE/SEI 7, Minimum Design Loads for Buildings and Other Structures.
- AISC "Manual of Steel Construction American Institute of Steel Construction Inc.
- AISI “Cold-Formed Steel Design Manual American Iron and Steel Institute.
- AISC 360 "Specification for Structural Steel Buildings”.
- AISC 303 "Code of Standard Practice for Steel Buildings and Bridges".
- Research Council on Structural Connections (RCSC) "Specification for Structural Joints Using ASTM A325 or A490 Bolts.
- ASTM A6 (ASTM A6M) "Specification for General Requirements for Rolled Steel Plates, Shapes, Sheet Piling, and Bars for Structural Use”.
- American Welding Society ANSI/AWS DI.1” Structural Welding Code - Steel".
- “AA-ADM, Aluminum Design Manual”.
- “ANSI/AWC NDS National Design Specification (NDS) for Wood Construction”.
- BS 5974 Temporarily installed suspended scaffolds and access equipment.
- BS 5975 Code of practice for temporary works procedures and the permissible stress design of falsework.
- BS EN 12811-1 Temporary works equipment: Scaffolds - Performance requirements and general design.
- UAE Fire and Life Safety Code of Practice: 2018 Edition.
- DM Sanitation Guidelines.
- DM Circular No. 215.
B. Professional Engineer Qualifications:
A professional engineer who is legally authorised to practice in the jurisdiction where the project is located and who is experienced in providing engineering services of the kind indicated. Engineering services are defined as those performed for projects with structural framing that are similar to that indicated for this project in material, design, and extent.
PART 2 - Performance Requirements, Loads & Load Combinations
A. Structural Performance:
Extent of the structural framing and, their connections work shown in the drawings required to be fully designed by the contractor to withstand design loadings indicated.
Revise subparagraphs below if design of complex connections is delegated to fabricator’s qualified professional engineer.
B. Design Calculations:
The contractor is to submit design criteria, reference codes and loads used, fully detailed computer analysis and design including input data file, analysis model, end restraints and the associated output diagrams of all straining actions, support reactions, stresses and code checking in addition to design calculations for all connections. Soft copy of all structural analysis and design models is mandatory for review.
Loads:
| Dead Load |
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| Live Load |
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| Wind Loads |
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| Temperature Variation |
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| Indoor Pressure |
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Load Combinations:
The load combinations are to be accordance with ASCE 7, latest edition.
Serviceability:
- In addition to strength, all serviceability limit states shall be considered in the design of the exhibition stands including but not limited to vertical deflection, lateral drifts and vibration. Refer to AISC design guides AISC DG3 ‘Serviceability Design Considerations for steel buildings”, and AISC DG11 “Vibration of Steel-Framed Structural Systems due to Human Activity”(both second editions).
Ceiling Rigging:
Ceiling rigging inside the Exhibition Hall is permitted and shall be coordinated with the venue.
Proprietary Outdoor Tents
Submit technical data sheets of any proprietary outdoor tents with full details pertaining to structural design and performance. Structural calculations of tent overall stability and required ballasts/counterweights shall be submitted for review and approval.
Walling in on Open Sides
- Long runs of walling along open perimeters of stands are not permitted.
Only 30% of any open side is permitted to be a solid wall. Where long runs of walling are present along open sides they must be relieved by display items and not left in plain colours – if perimeter walling is more than 1m high, it must not occupy more than 30% of any one side. If long runs of walling are essential and over 30% of the length they must be recessed by 0.5m from the perimeter of the site and will be subject to written approval by the Organisers.
Working at Height
Ground access to areas in the vicinity of any work at height must be controlled to prevent persons walking or working directly beneath the area in question. Ground workers in the vicinity must not work directly underneath and must wear suitable head protection (e.g. hard hats). Ladders must be footed or tied off and used in accordance with construction regulations. The use of domestic ladders and steps is strictly forbidden.
Work Equipment and Tools
Exhibitors and contractors have a duty to ensure that all tools are fit for purpose and safe to use.
All dangerous moving parts such as circular saws must be guarded with controls to prevent unauthorised use.
The use of battery powered tools is strongly encouraged to reduce trailing cables and risk of electrical hazards. Those using mains powered tools must ensure that cables are not trailed across aisles.
Vehicles (Exhibits & Displays)
If you wish to display vehicles on your stand, you must receive prior approval from the Operations Team; the vehicle details should be included within your stand drawings. The following criteria must be adhered to when display a vehicle in the hall.
- The vehicle must be static and have its engine switched off for the duration of the exhibition.
- The fuel tank must be drained.
- The vehicle must have a lockable fuel cap.
- The vehicle must have a drip tray placed under the engine.
- The battery must be disconnected.
- A 24hr contact name and number must be given to the Organisers.
- The vehicle keys must be left with the Organisers in case removal is necessary.
- The Organisers accept no responsibility for any vehicle that is damaged when being brought into or out of the hall or once in its final position.
- Any damage caused to the venue as a result of vehicle movement will be charged back to the exhibitor as part of the dilapidation costs
- You must work closely with the Organisers when arranging to bring the vehicle into the exhibition, as it may be required to enter the hall before the build due to the logistics of building the exhibition around the vehicle.
Stand & Outdoor Pavilion Submission for approval
All stand plans need prior approval. Please upload the following as part of your submission:
- Heights of structure.
- Widths of structure.
- Lengths of structure.
- Full final visuals of structure/stand.
- Staircase details including hand rails ( Double Deck Stands & Outdoor Pavilion Only)
- Risk Assessment (RA) & Method Statement (MS)
- Contractor details form
- Contractors Insurance PLI (Public Liability Insurance) copy to the value of USD2,000,000.
- Details of any exhibits with moving parts, together with how they are to be guarded against causing injury.
- STAAD files to accompany the steel work frame structure. (Double Deck Stands & Outdoor Pavilion Only)
- Full Structural Calculations: load bearings, beams & columns working to the venue codes in Structural Calculation/ Performance Specifications for complex stands section. (Double Deck Stands & Outdoor Pavilion Only)