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DSV Fairs & Events and Airlink International are the official freight partners and will be the only companies authorized to perform any onsite mechanical handling in the hall. Stand build contractors and exhibitors will not be permitted to operate any lifting or access equipment. Any unauthorized lifting or access equipment will be removed from site.

To inquire about international shipping, delivery, transportation, and removal of exhibits please contact them directly. 

Deliveries will not be accepted on-site before the following deadlines:

  • 20 October 2025 for chalets & pavilions 
  • 31 October - 01 November 2025 for all heavy or outsized items & items requiring rigging 
  • 02 November 2025 double deck stands 
  • 04 November 2025 for space only 
  • 08 November 2025 for shell scheme stands

All deliveries must be marked up clearly, as follows:
*Exhibiting Company Name, Stand No/Chalet/Pavilion, Exhibitor Contact Person, Contact Mobile Number*

Dubai Airshow 2025
Airshow Site 
Dubai World Central, 
Dubai, United Arab Emirates

Please ensure that your exhibit materials are in the hall at least 24 hours prior to the official opening of the show. Exhibit materials, including brochures, posters and samples etc. being brought to the halls after this time will not be permitted through the front main entrance doors. Only hand carried items that can fit through the security scanners may be brought into the hall during show opening hours. Any items requiring a trolley or pallet truck must wait until after the show has closed for the day. 

For security reasons the Organisers are not able to accept deliveries on behalf of exhibitors.  

Custom Clearance
DSV Fairs & Events and Airlink International provide temporary and permanent customs formalities for consignments arriving into the UAE by road, sea and air.

Heavy Exhibits & Outsized items 
31 October - 01 November 2025 is the time designated for the movement and installation of heavy or outsized items. Exhibits in excess of 2000kg or measuring more than 2m in length, width or height will need to be positioned during this time period. It is the exhibitor’s responsibility to make provision to ensure that these items are on-site and positioned during this time. Please liaise with the official freight handling contractor – DSV Fairs & Events and Airlink International for further details.

Storage
NO excess stock, literature or empty packing cases, crates and boxes may be stored around or behind your stand, due to the materials being a fire risk. It is the exhibitors’ responsibility to ensure that items are quickly disposed of or stored until required for re-shipment at the end of the exhibition. Storage behind stands is strictly forbidden. Any goods left behind stands will be disposed of immediately during the daily master cleaning. Exhibitors who are looking for space to store boxes can avail the storage service from the official freight company. Alternatively, you need to make the provision to build a storeroom into your stand design.

Please note that empty packing material will not be permitted to be stored anywhere on the show site during the exhibition.  DSV Fairs & Events and Airlink International will make provision to remove, store and return the empty packing material using an uncovered off-site facility.  Please take this into consideration when planning the unpacking and repacking of your shipments.

Traffic Management Plan 
This is to help control over crowding in the loading yards, maintain a safe working environment and to monitor security at the venue. Please note there will be a charge of AED500 per truck per day. 

Please communicate the following procedures to any contractors or delivery companies you may be using during build up and breakdown:

  • All vehicles must report to the marshalling yard using the contractor gate marked Grandstand.
  • Drivers must register their vehicle with the Traffic Management Team - they will then be issued with a gate pass which will allow access to the loading yards.
  • As soon as space becomes available in the loading yards, vehicles will be called forward and directed to the area closest to the stand or chalet they are servicing.
  • Vehicles must be removed from the loading areas as soon as they have been unloaded to allow other vehicles to be processed.

No stand construction deliveries will be allowed after 18:00 or before 08:00.

The latest date of arrival for LCL shipments or conventional cargo: Monday, 03 November 2025 
The latest date of arrival for FCL containers at Jebel Ali port, Dubai: Monday, 03 November 2025 
The latest date of arrival for Air Freight at Dubai Int'l Airport - DXB: Wednesday, 05 November 2025
 

Go to ‘Actions/Links’ below to view the official handling tariffs and shipping guidelines.


 

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