Exhibitors and their contractors are advised that no fixings, alteration or damage must be made to any part of the premises. Any damage to walls, columns, floor, GES shell schemes, hired accessories or other parts of the premises will be charged to exhibitors and you should be aware that costs for this are likely to be very substantial. Please ensure that any contractors that you may employ are aware of this as well as those found to be connected to your presence at the show may incur costs that will be levied directly to you.

Note all contractors have to remove their floor tape post event to avoid DWTC charges.

Deliveries to Site (Contractors & Exhibitors)  
Deliveries will not be accepted on-site before the following deadlines: 

• 13th November 2022 for space only exhibitors
• 14th November 2022 for shell scheme exhibitors
   

Please note: Under new DWTC regulations, anyone wishing to have any vehicle access (both large & small) and make deliveries to the goods yard at the rear of the halls for GESS 2022 both contractors & exhibitors, must adhere to and follow the DWTC Al Warsan queuing procedure as outlined below. Access to the goods area is limited, so a vehicle holding area is in operation from where you can then gain your numbered vehicle pass and join the queuing system.

Note: No private vehicles are allowed into the goods area during the build-up & breakdown periods due to health & safety regulations. 

All vehicles attempting to go directly to DWTC Marshalling Yards will be refused access. This holding area will be mandatory for all Exhibitions, irrelevant of space occupied by the show and is necessary as DWTC need to support the local authorities by streamlining the traffic on all roads surrounding the venue.

Kindly communicate this information and the new Holding Area location (Al Warsan) within all your relevant show team.

Fabrics Used In Displays 
Textile fabrics used for interior display purposes on the stand must be FIRE RETARDENT or purchased already treated by use of approved chemicals. Certain fabrics need not be fire proofed, i.e., wool, twill or felt. Textile fabrics used for interior decorative purposes within stands must be fixed taut and or in tight pleats (not draped) to a solid backing and secured 3 inches above floor level and not touching any light fittings. Cellulose paints are flammable and must not be used for stand dressing. Water based paints must be used.  

Fire Appliances and Information 
Fire extinguishers of approved pattern and capacity can be found at various locations around the site according to the risk involved. Instructions will also be supplied, please locate your nearest extinguisher. Exhibitors will be given instructions regarding fire, emergency and accident procedures prior to the show opening, please ensure all personnel read these carefully. 

• Fire Exits and Extinguishers / Fire Hose points must never be blocked 
• No paint or paint thinner can be placed near the electrical distribution boxes 
• Empty cartons/boxes, stand materials and combustible waste must be disposed of and not stored behind stands. 
   

Flooring & Platforms
Space only sites are not carpeted by the Organiser - exhibitors must provide their own floor covering. Exhibitors with adjoining blocks of stands will not be permitted to place their own carpet in the gangways unless prior permission is given in writing by the Organisers.

Nothing may be structurally attached to the floor of the Exhibition premises. Carpet may only be fixed to the venue floor with approved carpet tape. 

Only the following brands of double sided carpet adhesive tapes are recommended: 

•    EUROTAPE 
•    EUROCEL 
•    ADVANCE TAPE 

Damage to the floor from poor quality adhesive tapes will be charged at USD10.00 per m2. All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of breakdown will be passed direct to exhibitors.

Height Restrictions & Stands Over 4.0m In Height
The stated height restrictions apply to the structures themselves and any items within the designated area. 

• Organisers Shell Scheme: A maximum overall height of 3.0m (walling 2.38m)
• Single-Storey Space Only Stands: A maximum height of 4.0m (for GESS 2022 note all stands of 4.0mets or higher are now considered complex build structures by the venue and are subject to a venue mandatory structural review & approval process) This process has a standard fee of AED500  for none double deck stands &  AED1000 for double deck. All designs should be submitted 4 weeks pre show to DWTC via the exhibition organisers. 
• Stands over 4.0mets in height are subject to both the full structure calculation sign off procedure and will also have to pay additionally an exposure fee for the sqm difference set at USD75 per m2 for all areas of stand that are over 4.0mets in height 
• Walling in on open sides: Long runs of walling along open perimeters of stands are not permitted. Only 50% of any open side is permitted to be a solid wall. Where long runs of walling are present along open sides they must be relieved by display items and not left in plain colours. If perimeter walling is more than 1m high, it must not occupy more than 50% length of any one side. If long runs of walling are essential and are over 50% of the length of stand, they must be recessed by 0.5m from the perimeter of the stand and will be subject to written approval by the Organisers
• Double-Decker Space Only Stands: A maximum height of 6.0m 
   

Late/Early Working
If you have appointed a stand contractor to build your open space stand, you must be assured that the design of the stand is such that it can be built within the specified times as stated in this manual. 
Please inform the Organisers if you believe you will have any issues keeping to the exhibition build/breakdown schedule.

Organisers’ Right to Change Stands and Floor Plan Layout
In the interests of the exhibition as a whole, it may be necessary to remove or alter anything in - or forming part of - any stand. If we feel this action must be taken this would have to be at the expense of the exhibitor concerned. The exhibition floor plan is subject to change at the discretion of the Organisers. 

Removal of Exhibits
All exhibits must be cleared from the site by 18:00hrs on Friday 18 November 2022. All outsized items, heavy items and items requiring rigging will be the last items to leave the halls for health & safety reasons. All other items must be removed in accordance with the below deadlines: 

BREAKDOWN: 

Thursday 17 November 2022    17:00 – 17:30    Removal of all handheld goods only

Thursday 17 November 2022     18:00 – 22:00  Dismantling & Removal of all stands

Friday 18 November 2022         08:00 – 18:00  All exhibits to be removed from the exhibition halls

ALL EXHIBITS, STAND FITTINGS AND WASTE MUST BE CLEARED FROM THE SITE BY 18:00 HRS ON FRIDAY 18 NOVEMBER 2022 - FAILURE TO MEET THIS DEADLINE WILL RESULT IN A PENALTY FEE

Risk Assessment and Method Statement
All contractors/exhibitors are required to submit full risk assessments (RA) & method statements (MS) for the design, construction and arrangement of their stand.  If required, please contact the Organisers for further information.  The risk assessment & method statements are to be submitted along with stand plans for review before permission to build can be granted.

Space Only Stands
Space only exhibitors are responsible for their own stand design and construction. No stand fittings or carpet is provided by Tarsus F&E LLC FZE on space only sites. All space only stand designs must be approved by the Organisers before exhibitors will be allowed access to the site and permitted to commence build.

It is the responsibility of the exhibitor to examine the area and site allocated to them in order to avoid costly adjustments to stand structures. Where possible the Organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the exhibition.

Stand fitting regulations contained within this section must be observed when planning stand design and layout.

We are pleased to offer advice and guidance where required. Please feel free to contact the operations team with any enquiries.

Please note the Organisers have the right to reject any stand plan that they deem to be:
    a) Structurally unsafe
    b) Considered to be too complex to be completed in the time specified
    c) Does not conform to the specifications listed in the manual
    d) Likely to unreasonably affect nearby exhibitor’s sites in any way

No major structural changes will be permitted to the stand once approval has been given.

Complex Structures & Stand Plan Submission (Stands over 4.0mets in height)
A complex structure is any form of construction of any height, which would normally be designed by an engineer and/or has, through a risk assessment, been found to provide significant risk.  Structures over 4.0 metres in height, multi-level stands, raised platforms and all suspended items are generally considered to be complex structures

For all stands exceeding 4.0m in height, with or without two-storeys, with a platform exceeding 600mm in height, or deemed by us to be complex structures, drawings must be submitted in English via this portal to the operations team for approval by the deadline on 3 October 2022.  These may be submitted electronically as DWG, JPEG or PDF format through the relevant form via this portal.

Documents & drawings required as part of submittal process must include:

• Height of stand
• Width of stand
• Length of stand 
• Visual of stand, including full details of stairways if part of design
• Rigging requirements, with visual if part of design
• Risk Assessment (RA)
• Method Statement (MS)
• Contractors PLI Insurance policy copy to the value of USD2,000,000 (See insurance section for further details) 

Note any stands over 4mts, or higher at GESS2022 are now considered complex build structures and are subject to the new venue mandatory structural review & approval process and costs attached (AED500 for over 4m stands, AED1000 for double deck) All designs must be submitted 4 weeks pre-show to DWTC via the exhibition organisers. Please note these fees are implemented by the venue, not the organisers & will need to be paid before permission to build is granted.

Single deck stands over 4.0mets in height will also have to pay additionally an exposure fee for the sqm difference set at USD75 per m2 for all areas of stand that are over 4.0mets in height

All calculations of loading and strength must be in English, and all drawings must be to scale. A method statement and risk assessment are also required. 
All complex structures are subject to a pre-show plan approval and on-site inspection by DWTC structural engineers. 

In the case of particularly complex stands the Organisers may require additional structural calculations, method statements or technical detail in order to process the stand approval. It is the responsibility of individual exhibitors and their appointed contractor to provide this additional information upon request and any associated costs will be charged to the exhibitor.

Please note, permission to enter the exhibition premises and commence construction will not be permitted without the full approval of the structural engineer and receipt of signed contractors undertaking form. 

Stand build progress will be monitored continually by on-site health & safety officers who reserve the right to halt stand build progress should any Health or Safety issues arise. 

The Organisers reserve the right to deny access and prevent work being carried out by, or on behalf of, any exhibitor who has not submitted stand design drawings in accordance with these regulations.

Double Storey Stands
Written application for permission to design stands of two-storeys must be made directly to the Operations Team and must have been booked and paid for directly with the relevant Sales Manager.  Such stands may be built to a maximum height of 6.0m (including any name sign or trade mark). No foundations may be drilled into the floor and suitable anchorage must be installed. Double storey stands are only permitted on island sites, unless agreed with the organisers.

In the interests of the Exhibition as a whole we reserve the right to determine the position of any two-storey structure within a stand. All two storey stands are classified as complex structures and must abide the same regulations. 

Double Storey design submission guidelines & documents required:

•  Design calculation for beam columns and base plate
• Connection detail and design
• General layout and location of the structures
• Staircase details including handrail details
• Total load
• Structure detail (material)
• ONLY a minimum 400mm x 400mm x 12mm mild steel base plates will be accepted
• All measurements listed (H x W x L)
• Risk Assessment (RA)
• Method Statement (MS)
•  Contractors PLI Insurance policy copy. PLI to be to the value of USD2,000,000 (See insurance section for further details)

All stand designs will be subject to the DWTC resident engineer’s inspection with an administration fee of AED1000 for double decker stands & AED500 for single deck over 4.0m and above. 

Enclosed Stands
The inclusion of large enclosed areas within a stand can only be permitted with the Organisers’ prior written permission, please also refer to the ‘Height Restriction’ section.

Dividing Walls
On divided sites, you are responsible for erecting and decorating side and back walls facing onto your stand areas to a height of 2.5m. Walls above this height must be clad and decorated on both sides, with the reverse side being decorated from 2.4m upwards 
by the exhibitor who has them erected. Such walls overlooking adjoining stands must be finished in a neutral plain colour only. The minimum height for dividing walls is 2.5m. 

Walling in on Open Sides 
Long runs of walling along open perimeters of stands are not permitted. 
Only 50% of any open side is permitted to be a solid wall. Where long runs of walling are present along open sides they must be relieved by display items and not left in plain colours. If perimeter walling is more than 1m high, it must not occupy more than 50% of any one side. If long runs of walling are essential and are over 50% of the length of the stand, they must be recessed by 0.5m from the perimeter of the stand and will be subject to written approval by the Organisers.

The stand design submission process must include and clearly show all the following items:

• Height of stand
• Width of stand
• Length of stand 
• Visual of stand, including full details of stairways if part of design
• Rigging requirements, with visual if part of design
• Risk Assessment (RA)
• Method Statement (MS)
• Contractors PLI Insurance policy copy. PLI to be to the value of USD2,000,000 (See insurance section for further details) 

 

All calculations of loading and strength must be in English, and all drawings must be to scale. A method statement and risk assessment are also required. 

All structures are subject to a pre-show plan approval and on-site inspection by the official structural engineers. 

Please note, permission to enter the exhibition premises and commence construction will not be permitted without the full approval of the structural engineer and receipt of signed contractors undertaking form. Stand build progress will be monitored continually by on-site health & safety officers who reserve the right to halt stand build progress should any Health or Safety issues arise. 
The Organisers reserve the right to deny access and prevent work being carried out by, or on behalf of, any exhibitor who has not submitted stand design drawings in accordance with these regulations

Working at Height
Ground access to areas in the vicinity of any work at height must be controlled to prevent persons walking or working directly beneath the area in question. Ground workers in the vicinity must not work directly underneath and wear suitable head protection (e.g. hard hats). Ladders must be footed or tied off and used in accordance with construction regulations. The use of domestic ladders and steps is strictly forbidden.

Work Equipment and Tools
Exhibitors and contractors have a duty to ensure that all tools are fit for purpose and safe to use.
All dangerous moving parts such as circular saws must be guarded with controls to prevent unauthorised use.

The use of battery powered tools is strongly encouraged to reduce trailing cables and risk of electrical hazards. Those using mains powered tools must ensure that cables are not trailed across aisles.