As a Space Only exhibitor, you have hired raw space only therefore you are responsible for providing everything within the specified space.
REFUNDABLE DEPOSIT FOR NON-OFFICIAL CONTRACTORS
In line with our work to make our events as sustainable as possible we will be introducing a deposit system for all CONTRACTORS of Space only stands for Labelexpo Europe 2025.
Please see below the charge per stand (this is dependent on stand size).
The deposit will be paid to ILS, and refunded to contractors at the end of the show, provided the following actions are taken:
- Any waste is left on the stand (please see waste management for further information on this end)
- Any damage occurs to the infrastructure of the hall including floor damage, stains etc.
- Late dismantling and material left on the stand
COSTS
- 0-50sqm - €500
- 51sqm-200sqm - €1000
- 201sqm + - €1500
Download the ILS stand deposit form below.
STAND CONSTRUCTION REGULATIONS
Fira Gran Via full venue technical guidelines can be viewed here: https://guestevents.firabarcelona.com/en/gran-via/download-center/
Venue map: https://guestevents.firabarcelona.com/en/enclosure/granvia/#pano360
Access to service chests: Floor service chests need to be shown on your stand plans. This is a requirement for Fira Gran Via. The venue is quite strict about access to the service chests, as they are crucial for the proper functioning of the event. It’s important to make sure these ducts are accessible through a hatch or something similar.
Aerial equipment/drones: Drones are strictly prohibited. The display of any other aerial equipment on your stand is subject to approval by the Labelexpo team and Abraxys Global.
Aisles: All aisles must remain clear at all times during build-up and dismantling. Please make sure your contractors are informed and comply with these requirements. On show days, all aisles must be kept clear to prevent accidents and ensure emergency exits remain accessible, as required by law. Exceptions may apply for sponsorship items pre-booked with the organizer. Any other items left in the aisles will be removed by cleaners, and neither the organizer nor the Venue will be responsible for any loss or damage.
Please visit the Fira Store to order a skip/container to dispose the waste.
Animals: Animals are not allowed in the exhibition halls for the duration of the tenancy except for guide dogs. During the stand build-up and dismantle period, no animals will be allowed on-site if deemed unsafe. Written requests must be submitted and approved by the Operations Team. The organizer's decision is always final.
Audiovisual: DB Pixelhouse, our recommended AV supplier, offer a range of AV equipment, office equipment, and computers for hire. To place your order, refer to the contact details or forms section.
Alteration to exhibit layout: If any unforeseen circumstances occur that require an alteration to the layout of the exhibition floor plan, exhibitors will be informed at the earliest opportunity. The organizers cannot be held liable for any loss that this may cause the exhibitor. In the interest of the exhibition, it may be necessary to remove or alter anything in or on any part of the floorplan.
Back walls: All structural back walls of neighboring exhibition stands must be properly decorated and finished in white at the rear and against dividing walls above 2.5 meters.
Badges: No one is permitted into the exhibition hall during the stand build-up, or dismantling without the appropriate pass. Contractors should refer to the venue protocol to obtain the relevant passes for entry. All exhibitors, contractors, and visitors must always carry valid ID while on-site at Fira Gran Via.
- Exhibitor Badges: All exhibitors must wear exhibitor badges during the event’s open days, as these provide access to the exhibition floor with extended hours compared to visitors; specific access times can be found in the exhibition timetable. Exhibitor badges are valid on open days, during the build up and dismantling period.
- Contractor Badges: Contractors must register for badges before coming onsite for build-up and dismantling. It will delay your contractor's work if they do not have their badges before they come onsite, so please make sure to pre-register.
It is imperative that contractors complete the stand contractor infromation form via https://contractorpass.firabarcelona.com/WEB/E260025/passes
Our contractor badges are digital and are a QR code, every contractor entering the premises will need to have their contractor pass ready. Please note all contractors will need to always carry their ID's along with the QR code on their phones.
Contractor badges are not valid during the exhibition open days.
Temporary Staff badges: If you hire temporary staff or external providers like caterers or photographers, register them for a badge. This is required for access during exhibition open days. Contact the organizer for the badge link provided by Fira Gran Via.
Police checks: Please be aware that our events are subjected to random checks by the local police to ensure that all people working onsite are legally eligible to work. Please also be aware that contractor badges could be subject to random checks and proof of identity may be required.
Balloons: The use of balloons filled with combustible gas is prohibited in the halls. Balloons filled with safety gas may be allowed with organizer approval, provided they are anchored, within your stand space, and positioned no higher than 4 meters from the floor (2.5 meters for shell scheme stands). Charges apply for damage to air handling units or roof structures caused by balloons.
Flammable gases are not permitted, and helium cylinders must be removed after filling.
If you are planning to have balloons on your stand, please submit a plan detailing location, height, and attachment to Abraxys Global Limited. Include balloons in your risk assessment or submit a separate form if already completed.
Business Facilities: Fira Gran Via does not have a dedicated business center with professional office equipment for you and your staff to continue working. While the venue is conveniently located next to a shopping mall, it's crucial to come onsite fully prepared with any necessary materials or equipment you might need.
The shopping mall is located on:
Gran Via 2, Avinguda de la Granvia de l’Hospitalet, 75, 08908 L'Hospitalet de Llobregat, Barcelona
Car / Van / Lorry passes: All vehicles must display their issued vehicle pass once on-site. Any trucks or other commercial vehicles should be registered with ILS prior to their onsite arrival through the logistics platform.
Please refer to the ILS platform and make sure you have read and understood the shipping instructions. As there are different instructions depending on shipment types, vehicles, or courier services, etc.
Please visit this link to download the shipping instructions and ILS Order form.
Link: www.ils-logisticslive.co.uk/ils-shows/labelexpo-europe-2025
Password: LABELEXPOEUR2025
Carpeting/flooring: For all Shell Scheme stands, carpet will be provided by GES. The Shell Scheme carpet color will be light grey.
For space only stands needing carpet, Fira Gran Via is the official carpet provider for Labelexpo Europe. While space only exhibitors have flooring flexibility, we strongly recommend Rewind Carpet to support sustainability and simplify preparation. This choice is crucial for achieving a minimum Bronze level according to the Better Stands qualifying criteria, which recognizes sustainable practices. To order Rewind carpet, contact the venue directly for details on colors and installation.
By choosing sustainable flooring, you are enhancing your stand's appearance and contributing to an environmentally responsible event. For more information on the sustainability of the carpet, visit the Rewind website. Orders can be placed through the Fira Store.
It could be the case that the electricity outputs are not easily located within your stand. Exhibitors who order a large quantity of electricity and/or water are advised to order a raised floor to cover the cables and pipes. Please refer to the raised floors section for more information. For more information on maintaining service chests accessibility and understanding its potential impact on your carpet or raised floor, please consult the service chests section.
Cash Machines: Cash machines can be found at the following locations:
- One is available at the south entrance of the venue (There is no cash machine at the east entrance, which is the main entrance for Labelexpo Europe).
- Additional cash machines are available just outside the venue at the shopping mall, located at Gran Via 2.
Ceilings: Totally enclosed ceilings are strictly prohibited. Exhibition stand ceilings must not obstruct the sprinklers and shall have an open space of over 50% of the total stand area to ensure fire prevention safety.
Children: Those under the age of 18 are not allowed to attend the exhibition. This includes the stand build-up, open days and dismantling of the exhibition. We do not offer childcare facilities.
Cooking: The preparation of open food and beverages ('live cooking') is allowed.
- Exhibitors have a duty to ensure proper food hygiene to guard against contamination and food poisoning. Foods with allergenic content must be clearly marked as such (e.g. nuts).
- Electric cook tops only – no open flame or combustible materials can be used.
- Cooking devices must bear the CE marking, issued under the terms of European directives. Each cooking device must contain a single emergency shutoff device per energy source.
- When using a self-service system, only single-portion packed products are allowed.
- With regard to generating odors that may bother the rest of the exhibition area, a hood with filters suitable for absorbing the said odors must be installed. Hoods can be ordered through the Fira Store.
Proper food hygiene is important to avoid contamination and food poisoning. Foods that might cause allergic reactions must be clearly marked (e.g. contains nuts, gluten etc.). To comply with the law, you must provide the following if you are preparing or serving food on the stand:
- A double sink for washing and rinsing with piped supplies of hot and cold water.
- A handwash basin or anti-bacterial wipes if only pre-packaged food is being served.
- Suitable non-slip floor covering for food prep area.
- Suitable refuse facilities.
- Any foods likely to support the growth of pathogenic or microorganisms must be kept at or below 8°C.
- For hot food storage must be provided and stored at or above 63°C
- All foods on display must be protected from the risk of contamination
- Counters and shelves must be smooth, impervious and easily cleaned
- All food containers must be kept clean
- Open food must not be placed less than 150 mm from the ground
Those serving or preparing food must:
- Not be suffering (or have suffered in the last 2 days) from gastro-enteritis, or any illness or infection likely to cause food poisoning
- Wear clean washable clothing to protect food from contamination
- Keep your hands and clothing clean.
- Cover all cuts with a waterproof dressing (anyone with septic wounds must not be allowed to handle food).
Construction materials: the selection of construction materials for exhibition stands must comply with criteria issued by relevant national authoritative departments regarding material usage for temporary buildings and be implemented in a rational way by taking into consideration the features of the exhibition. The selected materials must conform to national requirements on environment protection and firefighting.
Damages to the facilities: Construction teams must not damage any part of the exhibition hall. Activities such as driving nails, punching holes, applying adhesives or paint, and posting advertisements on floors, walls, or other surfaces are strictly prohibited. Any damage to venue surfaces may result in additional charges.
Dangerous tools: Processing tools such as electric saws or electric planes shall not be used for construction inside the exhibition hall nor shall open fire operations such as electric welding or pneumatic welding.
Demonstration & Machinery
Demonstrations and audio presentations at Labelexpo Europe require careful planning and adherence to specific regulations. Here's a concise overview of the essential points:
Demonstration Requirements:
- Advance notification and written consent from Informa Markets are required for all types of demonstrations.
- Organizers may restrict or prohibit demonstrations that interfere with the exhibition.
Audio and Musical Reproduction:
- Prior authorization needed for musical reproduction and acoustic advertising
- Must not disturb neighboring exhibitors, please review the noise section of the portal.
- Obtain relevant licenses and permissions from the local society of authors and editors.
Contact for Licensing:
Fèlix Llimós Moneny SGAE Representative, Zone B02 Barcelona.
Phone: 639783655
Email: zonab02@representante.sgae.es
Safety and Compliance:
- All demonstrations must follow health and safety regulations.
- Must not pose fire or safety hazards.
- Submit full details, including risk assessment for moving demonstrations, at least 30 days before the event.
Disabled Access Facilities: Fira Gran Via is fully accessible by wheelchair, including all exhibition halls, meeting rooms and public areas.
Disabled toilets are located inside each hall.
There are disabled parking bays, please ask the car parking attendants for further information.
Wheelchairs are available upon request.
Distribution of material: Distribution of material in the aisles or outside your stand is prohibited.
Doors and windows: To avoid accidents, all doors and windows along gangway edges must open inwards. Other doors and windows that open outwards should not exceed beyond the site boundaries.
Double-decker stands: Please contact the organizer for further information regarding mezzanine levels.
Emissions, exhaust, and fumes: Exhibits or processes that emit fumes, exhaust, or smoke must comply with the Control of Substances Hazardous to Health Regulations 1988. These processes require an effective destructor, filter system, and/or exhaust system approved by Fira Gran Via.
Machine exhaust outlets must discharge filtered fumes at a height of no less than 4 meters, and where possible, should be ducted outside the building. Fira Gran Via technicians can assist with duct suspension and installation.
The organizers reserve the right to shut down any machine that is non-compliant with emissions regulations.
IMPORTANT: If you need extraction solutions, contact claire.sacker@informa.com with your machine's technical details and service requirements. Note that some areas of the venue may not support extraction services.
Equipment use: Plant machinery, scaffold towers, ladders, cranes, forklifts, the use of machinery / scaffold towers, ladders or any other identified equipment shall only be used by competent parties. Required equipment use must be listed within your risk assessment to plan for safe usage.
Cranes and forklifts can only be handled by the organizers’ freight forwarding company, ILS.
Exhibitors/ contractors are not allowed to engage or hire their own forklifts: these are strictly prohibited for safety reasons.
Escape routes / travel distances
Stands over 150m2 require minimum two emergency exits on opposite sides of the stand on the ground level.
Escape routes within a stand perimeter must comply with the following lengths and widths:
- Stands up to 100m2 1m width minimum.
- Stands over 100m2 1.5m width minimum.
- The maximum length of an escape route on a stand is 15m until an open area is reached.
- Should the escape route be longer than 15m a 2m width minimum or an alternative escape route must be created, leading to the opposite side of the stand.
- If the above cannot be achieved due to the large size of the stand, the stand should be designed in such way to ensure the shortest possible escape route. All layouts must be checked individually by the stand plan inspection agencies and are subject to onsite inspection.
All emergency signs must be visible and always illuminated. As standard practice exhibitors should review the area where the emergency sign is situated in order to decide if the sign can be photoluminescent or if additional lights must be installed.
For example:
Photoluminescent = A sign which is automatically charged by surrounding lights, hall lights or a strong source of natural light. Sufficient ambient lighting needs to be available to charge the sign.
Illuminated = If a sign is in a theatre, sufficient light to charge a photoluminescent charge will not be present; therefore, attendees will not be able to see a photoluminescent sign.
Areas which do not provide additional lights to charge the photoluminescent sign must use an illuminated sign.
Spanish regulations state that all signs must always be visible even when there is a blackout.
Fire: No inflammable or explosive materials shall be used for the construction of an exhibition stand and no paint spraying, or paint coating shall be carried out inside the exhibition hall.
First aid: First aid facilities will be available at all times during the exhibition including during the stand build-up and dismantling periods.
First aid care can be found in hall 3 next to freight door 3.09 (next to the bridge). If you are unable to go to the office and require assistance on location, please call +34 93 233 41 00.
Floral decoration: Should you wish to order any floral displays or plants, please place your order with the venue through the Fira Store.
Floor loading: The floor loading capacity in the exhibition halls:
- Hall 3: 5.000 kg/m²
- Hall 4: 5.000 kg/m²
- Hall 5: 3.000 kg/m
- Under walkway: 1.000 kg/m2
For additional details, please refer to the Venue Technical Guidelines.
Glass: For exhibition stand structures decorated with glass ornaments, the glass must be safety glass to ensure security in construction and installation and must be marked with conspicuous signs in order to prevent glass breaking.
Graphics: Space only stands please view the Fira store.
Haze or fog machines: Having a haze machine is strictly prohibited for exhibitors.
Health & safety: The structure of all exhibition stands must be reasonably designed to ensure security and safety. The construction materials shall be non-flammable or fire retardant.
Once the exhibition starts, the contractor must appoint an on-site safety principal and dedicated personnel to stay on duty at the site in order to facilitate problem handling when issues arise
Heating, gas, ventilation and air-conditioning: All halls are equipped with heating, ventilation and air-conditioning systems. These systems will be operational as required throughout events.
Pressurised gas and liquefied gas systems: Storage or use of pressurised or liquefied gases in exhibition halls and on outdoor exhibition areas without the written approval of the organizer is prohibited.
Combustible pastes and other fuels: Heating or cooking devices fired by wood, coal, gas, combustible liquids or combustible pastes are prohibited.
Cooking on your stand & installations: Only electrical cooking is allowed on your stand (no more than 20kw) and you are not allowed to use any fat. Gas cylinders are forbidden in the halls at all times.
Height limits: Exhibitors are required to construct freestanding partition walls between their own & adjoining stands. These must be at a minimum height of 2.5m and maximum height of 4m for single story stands over 24sqm in size. Note: Where partitioning walls are constructed over 2.5m in height, it is the responsibility of the exhibitor constructing the wall to push the rear of the partition wall down to a height of 2.5m in white. All space only stands must be approved for construction by the organizer.
Maximum build height for stands is as follows:
| Stands 24sqm and above | 4 meters |
| Stands under 24sqm in height | 2.5 meters |
For this edition of the show the rigging max height is 6m to top of banner and truss can go slightly above this. Rigging must have a 1m distance from neighboring partition walls.
Any exceptions must be in writing from the organizer. Please contact the operations team
Please note that in some instances, due to height restrictions in the halls it may NOT be possible to build or rig to the heights mentioned or at all. Please contact the organizer if you have any questions. This specifically refers to stands on the perimeter of the halls.
Please note that the back of all stands above 2.5 meters MUST be dressed and finished in white. Please note all space only stands above 2.5 m in height require approval from the organizer. Refer to “Approval of Stand design”.
Logos and branding are not permitted on the rear face of partition walls when these walls overlook neighboring stands.
Rigging must have a 1m distance from neighboring partition walls.
Meeting rooms: Fira Gran Via has a variety of meeting rooms available for you to book during Labelexpo Europe. Please contact booking@labelexpo.com to hire meeting rooms.
Music: Musical reproductions and acoustic advertising require prior SGAE approval. Exhibitors must obtain necessary licenses and permissions to use audio content.
Contact for Licensing:
Fèlix Llimós Moneny SGAE Representative, Zone B02 Barcelona
Phone: 639783655
Email:zonab02@representante.sgae.es
Obstruction of gangways: No part of any stand or exhibit, including fascia, signs, lighting, corner posts, etc., shall project into or over the gangway or obscure any fire or exit signs and the Organizers reserve the right to remove any such item.
Open frontages / solid walls: Stand walls (above 1.5m in height) that are on a gangway facing another exhibitors’ stand should not exceed 4m in length without an opening or glazed panel of at least 1m in width and 2.5m in height. Walls should either have natural breaks, glazed panels or an open view. In circumstances where an opening or vision panel is not practical, such as the wall of a plant room behind a machine, then a plan must be submitted, and written permission given from the Organizer for an exception to the above rule.
Partition walls: Exhibitors are required to construct freestanding partition walls between their own & adjoining stands. These must be at a minimum height of 2.5m and maximum height of 4m for single storey stands over 24sqm in size. Note: Where partitioning walls are constructed over 2.5m in height, it is the responsibility of the exhibitor constructing the wall to push the rear of the partition wall down to a height of 2.5m in white. All space only stands must be approved for construction by the organizer.
Pillar on your stand
Pillar measurements
- If your stand includes a pillar, please confirm its dimensions with the organizer.
- We recommend adding a 20cm margin to the provided measurements to avoid unexpected issues during setup.
Column Cladding
- Hall columns within stands may be cladded up to your maximum stand-building height, provided no damage occurs.
- Connection boxes: Any connection boxes on the pillar must remain accessible at all times.
- Vinyl columns: Vinyl installation on columns can only be performed by official Fira suppliers. This service can be contracted through the Fira Gran Via Sales Department at labelexpo@firabarcelona.com.
Fire Equipment and Signage
- Columns with fire equipment, extinguishers, fire alarm call points, signage, or other informational elements must remain visible and accessible.
- These items cannot be manipulated, obscured, or removed under any circumstances.
Additional Details
- For specific pillar dimensions and details about attached fire equipment, consult the column details document available in the technical information section here.
Adherence to these guidelines will ensure a smooth and compliant setup for your stand.
Planning: Contractors shall complete the construction within the prescribed time and area and take care of security work such as fire and burglary prevention.
Public address system: The public address system is for use by the organizers and authorities only. During the open period, only official and emergency messages will be broadcast.
Radioactive substances, lasers, obnoxious substances & flammable oils: Specific regulations exist concerning the exhibiting of such items & their use is prohibited without prior permission from the Fira Gran Via. Please forward written requests to the organizers giving full details of the intended activity & any control measures to be taken.
Raised Floors / Platforms: Space Only stands do not include any flooring/carpet; it is the responsibility of all space only exhibitors to lay their own appropriate floor covering.
All Space Only stands should install a raised platform for cable management to avoid any cable ramps. The general height should not exceed 100mm and must include a ramp for disabled access.
All corners of the raised flooring must be rounded off or protected.
If a service chest is located or partially located under your stand you must ensure that the duct is accessible with a hatch.
If you choose to install carpet, it must be secured using carpet tape that does not leave marks. The contractor or exhibitor is responsible for removing the carpet and tape without leaving any trace once the event concludes. Carpet and tape must be fully removed at the end of the event. Failure to remove them may result in additional charges to the exhibitor.
Please note that raised platform floors higher than 5cm (50mm) are required to have integrated ramp access to provide ease of access for everyone. Also, if there is a venue service chest located in your floor space, your stand must be designed to ensure that the venue will have access to this service chest at all times, regardless of whether there are live services coming from the service chest or not.
Please refer to the Service Chests section for more information.
Schedule: At the close of the exhibition, it is the joint responsibility of the exhibitor and contractor to dismantle and remove the stand in accordance with the dismantling schedule specified by the organizers. All debris and carpets must be cleared by the exhibitors and/or contractors. Failure to do so will result in exhibitors being liable for a fee.
Stand Numbering: All exhibitors should display their company name and stand number prominently on their stand so that they can be viewed from each approaching gangway. This will assist visitors in location their position within the hall and the finding the stands they wish to visit.
Strength/ Structure: The designed structural strengths of all exhibition stands shall meet the strength required by the load. During the construction period, efforts shall be made to ensure the overall strength, stiffness, stability, and local stability of the exhibition stand structure. Exhibition stand structures must not use thin load-bearing structural parts with a pipe wall thickness of 0.8mm not shall heavily rusted load-bearing structural parts be used.
Suspensions/rigging: Please view the rigging section of the portal.
Security: Don't leave your stand unattended at any time – you are not just negatively affecting your brand image, but you are also risking the security of your valuables.
We take every precaution to ensure the safety and security of personnel and equipment while the premises are patrolled, but we cannot accept liability for any loss, damage or any consequential losses of personnel and property. We recommend that valuable items are kept under constant supervision and are removed each evening. Security at the exhibition will operate 24 hours and will be controlled by Informa, in conjunction with the venue.
If you would like additional security for your stand, this can be ordered via the Fira Store.
Service Chests: The official supplier of electricity, water and internet is Fira Gran Via. Orders can be placed through the Fira Store. For special requests please reach out to labelexpo@firabarcelona.com.
- All service chests must be accessible at all times. Service chests with no live services coming from them must also remain accessible in case of emergency. To ensure accessibility while maintaining aesthetics, service chests may be covered with carpet or flooring solutions. However, it is crucial that these coverings can be easily lifted or removed to allow quick access in case of emergencies or future service needs.
- If your stand contains multiple service chests, you are free to decide which ones you want to use. When ordering your electrical installation through ServiFira, please include a floorplan marking the service chest you want to use.
- If your service chest is shared with another exhibitor(s), it must be accessible for your neighboring exhibitor(s) at any time. Therefore, shutting off power or placing a lockable cover on the service chest is strictly prohibited. ServiFira will inform you which duct will be used by the other exhibitor(s) if this is the case.
- Where there is a live service chest, the carpet or flooring should be designed to allow for access when necessary. While a pre-existing cut is not required, it must be possible to make a cut of approximately 100cm if needed. In the case of a raised floor, an access hatch should be incorporated into the design. With a hatch, a platform height of 5cm is recommended for electrical cables only, and 8cm if a water connection is planned for any of the neighboring stands.
Please note that it could be the case that live services are being sourced from the service chest on your stand to yourself and neighboring exhibitors. If you are unsure whether or not you have a service chest on your stand, please download the Service Chest floorplan here.
For technical details of electrical installations, please read Fira de Barcelona Technical Regulations at the following link.
Smoke detectors: Stands less than 100m2 of enclosed space may use independent and autonomous smoke detectors with integrated alarms as long as they are certified by the CE standard and comply with the following:
- Stands smaller than 100m2, ground floor only.
- The length & width dimensions are less than 10m.
Stands with more than 100m2 of closed space will require a professional smoke detector system that meets the requirements of UNE23007-14: 2009 including:
- Alarm buttons
- Interconnected smoke detectors
- Control Panel
- Certified by a local authorized and certified provider
- At least one smoke detector per closed room
- The smoke detector system requires a 24-hour power supply to function properly
The smoke detector system must be connected to the Fira Control Center through a communication device that must be hired from Servifira.
Please contact ServiFira at labelexpo@firabarcelona.com for a quotation.
Please note: conventional textile ceilings are classified and solid ceilings and will require smoke detectors.
Smoking Policy: Smoking/vaping is prohibited in the exhibition areas, but ashtrays/trash units are supplied in external designated areas
Storage: Please don't put any excess stock, literature or packing cases behind your stand, as this creates a fire risk. If you need onsite storage, a place to store empty cartons, boxes, literature etc. please contact ILS, who will collect these from your stand, store them and return them during the dismantling period.
Alternatively, please accommodate a storage area within your stand design.
Temporary stand staff: All temporary staff must have a valid work permit when working at an exhibition, failing to provide a permit upon random spot checks by local authorities will result in a penalty. It is your responsibility to ensure your staff have the required documentation. Please note that all temporary stand staff must have a valid badge.
Order Temporary Stand Staff services at the Fira Store.
Traffic regulations: No vans, trucks or cars will be allowed in the hall at any time.
Vehicles engines shall be shut off during loading/unloading.
Trailers/campers or other vehicles designed for temporary residence or sleeping may not be used for that purpose on exhibition grounds.
Illegally parked vehicles, trailers containers and goods of any kind may be removed by authorized towing companies at their owners' or operators' expense and risk. Release of vehicles will not take effect until the appropriate fee has been paid in full.
Vehicles are not allowed to stay overnight within the Venue, you will receive a fine.
The instructions of the appointed traffic management contractor's personnel assigned to direct and supervise traffic shall be followed at all times.
If you are planning to drive to Barcelona with a vehicle that has a foreign number plate or a Spanish plate that does not meet the requirements for driving in the Barcelona low emission zones, you must Register Your Vehicle beforehand and check that you comply with the necessary environmental requisites. Please refer to this page for more information about this Policy.
Vehicles:
Forklifts
In the interests of safety, only vehicles ordered through ILS are allowed in the exhibition halls at any time.
Other vehicles
No vans, trucks or cars will be allowed inside the hall at any time.
Vehicles for Display
Vehicles may not be displayed without written permission. They must always be treated as a special risk and advice and permissions should be sought from Informa Markets. The vehicle must be made safe from risks of fire, fuel leakage and unauthorized use.
Motor vehicles used in stands must have minimum fuel, just enough to enter and leave the exhibition venue at the end of the event. Also, batteries must remain disconnected while vehicles are in the stand.
Vehicles must have passed an MOT inspection or exhibitors must submit the corresponding certification from the country of origin.
If you are considering including a motor vehicle on your stand, include in your stand design, please email help@labelexpo.com.
Visas: Some exhibitions may require attendees to obtain an official invitation from the organizer in case your citizenship requires you to obtain a visa to visit Barcelona. Informa Markets cannot sponsor visa applications.
However, we can send a letter of participation to help your visa application process. Once you register for your exhibitor badge, you will receive a confirmation email. Within the confirmation email is a link to apply for your visa letter. Visa application is subject to local country rules and regulations, Informa Markets cannot be held responsible for any miscommunication or changes.
If you have any further questions, you can contact our Customer Service Team on +44 (0)20 8052 0660, you can also email us at Labelexpocs@informa.com for any further questions.
Our office hours are from Monday - Friday, 9:00 - 17:00 (GMT).
Waste: removal of rubbish – during the build-up period, exhibitors and contractors will be responsible for the day-to-day removal of debris. All exhibits and stand-fitting materials must be cleared from the exhibition hall after the show and charges will be levied for the removal of any abandoned items. All common areas must always be kept unobstructed. All exhibits must be kept within the confines of the stand space and demonstrations must not cause undue congestion and/or obstruction of common areas.
Water Features: Water Features are not allowed.
Working at height: Working at a height is a risky scenario and must be done in line with the EU Working at Heights Directive (2001/45). All working at heights is subject to risk assessment. In line with the Health & Safety regulations, Live Edge working will not be tolerated under any circumstance. This is to keep you and your people safe, no matter what the need may be.
- Rigging work from the roof is to be carried out by Fira Gran Via rigging team only.
- All working platforms are to have a guard rail, mid-rail, and toe-board. Tools are to be kept on lanyards so far as is reasonably practicable. Outriggers must be deployed at all times. No person is to remain on any static tower structure whilst it is being moved from one location to another.
- Static and mobile access platforms must be fit for purpose and assembled correctly according to the manufacturer's specifications.
- Appropriate harnesses, lanyards and a suitable arrestor must be worn by operatives working at a height other than on a static working platform. Those who move regularly must have a twin-clip harness, with one clip fastened to an appropriate structure at all times.
- Suitable head protection is a must for operatives working at a height (Eg bump caps).
The vicinity around a high works area should be cordoned off and controlled by a ground operative to prevent people from accidentally walking directly underneath.
- All Mobile Elevated Working Platforms should have evidence of their maintenance history and should be available on demand.
- All working platforms are to have a guard rail, mid-rail, and toe board. Mobile access towers must be correctly constructed.
- Mobile access towers must be fit for purpose. Outriggers are to be used correctly with the correct height to width ratio (3.5 x shortest base width indoors and 3 x shortest base width outdoors).
- Mobile access towers may not be moved whilst in use and wheels must be locked off.
- Ladders must be footed or tied off. The use of domestic ladders and steps is strictly forbidden.
STAND SUBMISSION FOR APPROVAL
All stand plans need prior approval, your submission should include:
- A plan showing the location of the stand within the exhibition.
- A plan view with external dimensions, indicating which sides are open onto gangways, plus the location of any hall column and its dimension to the nearest stand edge.
- Elevation views, indicating clearly the heights of all stand fittings.
- If working machines will be placed on the stand full technical specifications of each machine must be submitted with your stand design. This is very important.
- Details of all walling, platforms, demonstration areas, exhibits, graphics, etc.
- Details of materials and fire protection.
- Health and safety declaration signed.
- Better Stands/ Contractor details form.
- If you are bringing a machine, you need to provide the technical specifications from all the machines you are bringing.
Complex suspended structures:
- All suspended structures are considered complex; thus, they require load distribution calculations and structural certification through Abraxys, our official stand plan inspection agency.
- Please note that all rigged elements must be inspected on-site before being lifted.
- Any additional cost is the responsibility of the exhibitor.
- All rigging and materials must be in accordance with Fira’s Rigging Guidelines and the material specifications.
- Please note that you are not allowed to hang any element/banner above the height limit as specified on the build height restrictions section.
- Please also refer to the build height restrictions for more information about special exceptions regarding technical trusses.
- Rigging orders must be placed before the deadline ends.
- Rigging is not permitted above shell scheme stands and hospitality suite packages, nor above public gangways.
- All rigging must be installed by the official rigging provider of Fira de Barcelona. All suspended fittings and apparatus such as lights, TVs sound clusters and speakers and display rigs, must be fitted with secondary safety wires/chains and brackets.
- It is strictly prohibited to tamper with any equipment installed by the official rigging provider of Fira de Barcelona including trusses, cables, shackles or slings.
- All rigging requests will be reviewed by the official structural technicians of Abraxys
- Rigging services that have not been declared on stand plans and have not received an engineer’s certificate in advance, will not be permitted on-site.
- The use of D8+ electric motors (which do not require installation of a security cable) is allowed. If D8+ motors are used, it’s important to have all the documents regarding CE certification and maintenance.
The deadline for the submission of stands plans for approval is Thursday 31 July 2025
All stand plans and supporting health and safety documentation must be submitted via the online portal, link here: https://zfrmz.com/Qi0PjRdZVjnayk6E9ql6
Stand plans are processed in the order they are submitted online. There is important information collected at the plan submission stage, so please note that email submissions are not accepted, please only submit via the online portal. Thank you.
Please note: Floor service chests need to be shown on your stand plans, this is a requirement for Fira Gran Via. The venue is quite strict about access to the service chests, as they are crucial for the proper functioning of the event. It’s important to make sure these ducts are accessible through a hatch or something similar
Stand plan inspection links:
ALL STAND PLANS ARE SUBJECT TO A FEE FOR APPROVAL
Before the deadline the cost is £130 + VAT/€156 + VAT
Please use the link below to pay the stand inspection fee
Please note there is a post deadline charge of £300+VAT/€360+VAT so we encourage you to pay early
GBP: https://www.abraxys.com/online-store/Labelexpo-2025-Stand-Plan-Inspection-Fee-p706607124
EURO:https://www.abraxyseuro.online/online-store/Labelexpo-2025-Stand-Plan-Inspection-Fee-p706608346
All stand plans need to be uploaded using the following link: https://zfrmz.com/Qi0PjRdZVjnayk6E9ql6
The deadline for this 31 July 2025
DEPOSIT (REFUNDABLE) FOR NON-OFFICIAL CONTRACTORS
In line with our work to make our events as sustainable as possible we will be introducing a deposit system for all CONTRACTORS of Space only stands for Labelexpo Europe 2025.
Please see below the charge per stand (this is dependent on stand size)
- Any waste is left on the stand (please see waste management for further information to this end)
- Any damage occurs to the infrastructure of the hall including floor damage, stains etc
- Late dismantling and material left on the stand
COSTS
- 0-50sqm - 500 euros
- 51sqm-200sqm - 1000 euros
- 201sqm + - 1500 euros
Download ILS stand deposit form below.
Space only design preferred suppliers:
|
GES |
Email: discover@ges.com |
|
Build Up - Fira Venue Based |
Build Up Services Team |
|
Flow Design & Build |
David Horne |
|
Full Vision |
Full Vision Exhibitor Services Team |
|
Iventions Event Architects. |
David Atkinson |
|
4forEverything |
4 For Everything team |
|
PX SYSTEM Co., Ltd. |
Ms. April Soe |
|
ChanYeer Group (China) Co Ltd |
Tony Gu |
- Health & Safety form
- Fira store
- REFUNDABLE DEPOSIT FOR NON-OFFICIAL CONTRACTORS
- Stand plan submission form
- Fira Gran Via venue technical guidelines