ACOUSTICAL REGULATIONS
Exhibitors operating equipment during Labelexpo are required to comply with Section 1910-95, Occupational Noise Exposure of the Department of Safety and Health Administration Regulations. Exhibitors operating sound amplifying or audio-visual equipment must do so in a manner as to not disturb other exhibitors. Show management will be the sole arbiter of the acceptability of sound levels. Sound systems & speakers must be positioned pointing inwards so that sound can be contained within the perimeter of the booth. Please note that crowds must not form within the aisles when presentations/demonstrations are given.
APPROVAL OF STAND AND BOOTH DESIGNS
Show management approval is required for all stand and booth structures exceeding 10 feet in height. Stand plans should be uploaded to the portal no later than 31st July 2024.
For any specific questions please contact:
Pere Ramirez : pere.ramirezcaceres@informa.com
BADGES AND PASSES
For security reasons all persons working at or visiting Labelexpo will require a badge to enter the Convention Center at all times.
Exhibitor badges - To avoid delays on site exhibitors should register for their badges on-line in advance via the 'Visit Connect Badge Portal' - link can be found in the 'Badge/Lead Retrieval' Section within this Exhibitor Portal.
Exhibitors will receive an email with their login and password details in due course
A maximum number of three exhibitor badges are permitted for each 100 sq.ft. (9 sqm.) of booth space. Exhibitor badges will be mailed out prior to the show.
BALLOONS
Balloons are permitted but must not be any higher than the maximum height specified for your booth. Refer to booth and display guidelines below.
BANNERS
Suspended banners are only permitted above booths that are 400 sq ft or larger. Possible exceptions may be made for booths on the perimeter of the show, subject to written approval from Show Management. Banners must be suspended at least 2 ft inside the booth footprint. Rigging is permitted where possible at a max of 20ft from the floor to the top of the banner. Please check with show management to see if your booth location allows for banners to be suspended and to check ceiling height as this varies in the halls
BOOTH DESIGN & DISPLAY GUIDELINES
Pipe and drape is not provided or permitted on this show, refer to advice below.
Note that carpet or suitable floor covering in the booth is a show requirement.
All booths, regardless of size, must be in keeping with the environment of Labelexpo as a whole. Any display deemed unprofessional in appearance, at the sole discretion of show management, will not be permitted.
Remember if your display exceeds 10 ft (3 m) in height, you are required to submit a diagram to Show Management through the exhibitor portal no later than 31st July 2024
Back walls
All exhibitors with linear and peninsular or split island booth locations are required to have solid back walls, finished on both sides, to separate you from your neighbor(s). It is the exhibitors’ sole responsibility to bring, install or order a suitable structure, as there will be no back wall or side wall pipe and drape provided or permitted.
Maximum heights of walls will depend on the type of booth you have, refer below.
Exhibitors utilizing a pop-up display please note that it is your responsibility to cover the back and side wall to avoid unsightly views from the neighbors’ perspective. Suitable, budget-price Back Wall Unit Packages are available from Rosemont Exposition Services (RES), Inc. for as little as $800 (per 10ft x 10ft, including carpet) should you require. Please refer to 'Stands Built By You' section in this portal.
Important note: These should be ordered in advance to avoid on-site surcharges.
Linear booth (i.e. dimension front to back is 10 feet and adjoins other booths in line)
Side walls may not exceed 8 feet in height for the rear half and 4 feet in height for the front half of the booth. A sight line to the neighbor is required in the front half of the booth.
Maximum height - Linear booths may not have a back wall more than 8 feet high unless on the perimeter of the hall and with written approval of Show management. However, lights or lighting rigging may extend to 10 feet maximum height.
Banners suspended from the ceiling are not permitted for any linear booth under 400 sq. ft. in size unless they are on the perimeter of the hall and with written approval of Show Management.
Peninsula and Split Island booths (i.e. aisles on 2 or 3 sides)
Adjoining Walls - Maximum height for walls dividing Peninsula or Split Island booths is 12 ft (3.6m).
Walls or displays items that are at least 2 ft inside the booth from the back wall may extend to a maximum of 15 ft (4.5m).
There are no sight-line restrictions for this type of booth. Any adjoining (shared) back or side walls may extend to the aisle at full height (up to 12ft).
Adjoining walls must not interfere with their neighbors’ display and must be finished on both sides above 8 ft (2.4m).
No signs or logos are permitted on the back side of a wall overlooking another booth and the wall in this case must be finished in a light neutral color. Open frontage restrictions (see below) may apply.
Island booth (i.e. aislespar on all four sides)
Under new regulations the maximum wall height should be max. 15 feet (4.5 m). Rigging is permitted where possible at a max of 20ft from the floor to the top of the banner. Please check with show management to see if your booth location allows for banners to be suspended and to check ceiling height as this varies from hall to hall
Note the open frontage restrictions (see below) may apply in addition to overall height and safety considerations.
Open frontage restrictions - Stand and booth walls above 5 feet (1.5m) in height that are on a gangway or aisle facing another exhibitors’ stand should not exceed 15 feet (4.5m) in length without an opening. If a full opening is not possible then walls must have natural breaks, glazed panels, low section for viewing, or other such features. In addition, the construction guideline is to have at least one third of each open side kept open to the gangway or aisle. Exceptions to the guideline may be granted subject to location but will require written permission from the Show Management.
Double story booths are NOT permitted
CHILDREN
No persons under the age of sixteen will be permitted into the exhibition halls.
DAMAGE & DILAPIDATION
Exhibitors will be liable for the expense to repair any damage or dilapidation to the Rosemont Exposition Center caused by their actions or those of their contractors or employees.
DRONES
For safety reasons, the Donald E. Stephens Convention Centre does not allow drones or other radio controlled flying devices to be operated within the facility at any time.
FIRE EXTINGUISHERS
A fire extinguisher is only required if you have an open flame.
FOOD AND BEVERAGE
Rosemont Catering Company is the exclusive caterer to the Convention Center. They must provide all food and beverages served in the Center. Refer to Catering Section in this portal for menu selections and catering order form.
HEALTH AND SAFETY GUIDELINES AND RISK ASSESSMENT - Please see 'Health, Safety & Security' section in this portal.
HANGING SIGNS & BANNERS
Exhibitors with peninsula or island booths of 400 sq. ft. (36 sq. m.) or more may suspend signs or banners from the ceiling structure.
Exhibitors in booths less than 400 sq. ft. may only suspend a banner with written approval of Show Management.
Exhibitors requiring signs to be hung from the ceiling must give notice to the official contractor Rosemont Exposition Services, Inc. Please use the “Hanging Sign Notification Form” found in the 'Hanging Sign Information' link in the section 'Stands Built By You' of this portal or in the RES website.
Suspended signs or banners should be positioned at least 2 ft inside the booth area so as not to encroach on other exhibitors’ space.
Installation and removal times will be established according to the availability of the hall and access to the area under the sign.
INDEPENDENT CONTRACTORS – GUIDELINES
If an exhibitor appoints a company other than Rosemont Exposition Services, Inc. to install and dismantle their exhibit they should read and complete the Third Party Billing Form, found in 'Stands Built By You' section of this portal.
Please also refer to “Union Labor Guidelines” found in 'Stands Built By You' section of this portal.
It is advisable for independent contractors to be added as a user to the portal. The main contact for the booking can do this on the home page of this portal by clicking the ‘Manage Users’ button. Once added the contractor will be sent their own link to access the portal.
MACHINERY & EQUIPMENT
Machinery is defined as machines and equipment manufactured or distributed by an exhibitor and placed in a position comparable to actual industrial installation.
Machinery must not be placed closer than three (3) feet to a main aisle and one (1) foot from any cross (side) aisle in the hall.
Please note that the drayage costs for machinery will be capped at $10,000 as in previous years.
PARKING
Parking for exhibitors is available at a special rate of $40 per car/private van for all three show days and move-in and move-out days as required. Daily parking without a pass is $15. Exhibitors are to claim their parking ticket at the garage and bring it into the RES Service Center for payment and their receipt.
PRODUCT GIVEAWAYS & HANDOUTS
Offering or giving out any handouts such as literature, product samples or specialty materials shall only take place within the confines of the exhibitors’ own booth.
SECURITY - Please see 'Health, Safety & Security' section in this portal.
SMOKING POLICY
Smoking is not permitted in the exhibit halls or meeting rooms.
STAFFING POLICY
At least one representative of the exhibitor should be on duty in the booth during show hours.
No more than three (3) representatives of the exhibitor may work per 100 sq.ft./ 9 sq.m. (single booth) of rented space at any one time.
STORAGE
No packing cases or crates may remain in the Convention Center while the show is open to attendees. Any flammable containers must be removed from the hall. Rosemont Exposition Services Inc will, if required, arrange for the removal and return of such items. All containers should be clearly marked with the exhibitors’ name and booth number.
UNION LABOR GUIDELINES
Exhibitors are advised that union labor will be required for certain aspects of exhibit installation and handling. Please read the Labor Union Guidelines, under the Utilities and Labor, section 5.
VIDEO-TAPING, PHOTOGRAPHING & BROADCASTING
Video-taping or sound recording during Labelexpo for the purpose of commercial use, broadcasting or distribution to the general media is prohibited without the prior written consent of the organizer. Permission should also be obtained from individual exhibitors prior to the filming or photographing of their exhibit.