As a Space Only exhibitor, you have hired the floor space only therefore you are responsible for providing everything within the specified space.
NEW FOR 2024
To enhance health and safety and to mitigate risks involved in the construction of stands, all space-only stand designs will have to be approved by the organiser (as normal) and also by the DWTC Venue Infrastructure team. This is a new process with the DWTC.
The charge per stand is 500 AED + 5% VA for single storey stands
We will email you a link to do this once you have submitted your stand designs and returned your contractor form.
PORTAL UPDATE - DWTC CONTRACTOR+ PORTAL LAUNCH – Contractor & Vehicle Passes
The DWTC is pleased to introduce Contractor+; the DWTC portal for all contractors to apply for their digital contractor and vehicle passes.
The portal provides a variety of interactive tools to keep the users up-to-date with their applications.
• All contractors’ companies will be able to register online with no limited licences
• Users will be able to select and purchase either international, annual or daily contractor passes as well as vehicle passes with no limitation
• Payment will have to be completed online prior to assigning the contractors and accessing the Venue
• Payment receipts and tax invoices will be generated and sent by email once the payment is processed
• Users will be able to assign the passes to their staff based on the approved managed staff details
• Users will be able to select the duration of the access, based on the event official build-up and tear-down days dates
• The digital passes will display the registered photographs and access information
• For Exhibitions, all the delivery trucks will be, by default, registered and directed to Al Warsan holding area
• The delivery dates will be programmed on the portal as per the event official build-up dates
• The digital contractor and vehicle passes will be sent via email and can also be downloaded from the system: https://contractorplus.dwtc.com/ and printed if the contractors do not have smart devices
• The contractor and vehicle passes will be scanned prior to entering the premises
Please advise your contractor companies that they can now start registering and applying for their digital passes for your Gulf Print & Pack.
Effective 1st December 2023, only digital passes will allow access to the Venue and Al Warsan.
If you have any questions, please do not hesitate to contact the DWTC team at accreditationliasion@dwtc.com
For more information on how this works, please see LINK
STAND CONSTRUCTION REGULATIONS
Back walls: All structural back walls of neighbouring exhibition stands must be properly decorated and finished in white at the rear and against dividing walls above 2.5 metres.
Ceilings: Totally enclosed ceilings are strictly prohibited. Exhibition stand ceilings must not obstruct the sprinklers and shall have an open space of over 50% of the total stand area to ensure fire prevention safety.
Construction materials: the selection of construction materials for exhibition stands must comply with criteria issued by relevant national authoritative departments regarding material usage for temporary buildings and be implemented in a rational way by taking into consideration the features of the exhibition. The selected materials must conform to national requirements on environment protection and firefighting.
Damages to the facilities: All construction institutions must not damage the facilities in the exhibition hall. They are not allowed to drive nails, punch holes, paste adhesives, apply paints or post advertisements within the exhibition hall, on the exterior floor or wall surfaces.
Dangerous tools: Processing tools such as electric saws or electric planes shall not be used for construction inside the exhibition hall nor shall open fire operations such as electric welding or pneumatic welding.
Doors and windows: To avoid accidents, all doors and windows along gangway edges must open inwards. Other doors and windows that open outwards should not exceed beyond the site boundaries.
Double-decker stands: Please contact the organiser for further information regarding mezzanine levels.
Flooring/Carpet: All booths must be carpeted or laid with some form of flooring as clear demarcation of contracted space. All carpet and floor coverings must be fixed with double side tape to be removed during the dismantling period. The use of paints of other adhesives is prohibited.
Fire: No inflammable or explosive materials shall be used for the construction of an exhibition stand and no paint spraying, or paint coating shall be carried out inside the exhibition hall.
Glass: For exhibition stand structures decorated with glass ornaments, the glass must be safety glass to ensure security in construction and installation and must be marked with conspicuous signs in order to prevent glass breaking.
Health & Safety: The structure of all exhibition stands must be reasonably designed to ensure security and safety. The construction materials shall be non-flammable or fire retardant.
Once the exhibition starts, the contractor must appoint an on-site safety principal and dedicated personnel to stay on duty at the site in order to facilitate problem handling when issues arise.
Height: Exhibitors are required to construct freestanding partition walls between their own & adjoining stands. These must be to a minimum height of 2.5m and maximum height of 4m for single storey stands over 24sqm in size. Note: Where partitioning walls are constructed over 2.5m in height, it is the responsibility of the exhibitor constructing the wall to dress the rear of the partition wall down to a height of 2.5m in white. All space only stands must be approved for construction by the organiser.
Maximum build height for space only stands: 4 metres.
Any exceptions must be in writing from the Organiser. Please contact Claire Comery ccomery@tarsus.co.uk
Please note that the back of all stands above 2.5 metres MUST be dressed and finished in white. Please note all space only stands above 2.5 m in height require approval from the Organiser.
Logos and branding: are not permitted on the rear face of partition walls when these walls overlook neighbouring stands.
Machinery & Apparatus: All machinery and operated apparatus must be fitted with guards and must only be demonstrated or operated by persons authorised by the exhibitor
NB Electrical mains for machinery – Please be aware that all mains supply to machines need to have RCD protection @ 300ma max. The voltage is 3 phase 400v 50hz. It is essential that ALL equipment is prepared pre-site for the venue voltage and also RCD protection.
Exhibitors are recommended to provide their own transformers where required however these can be provided with prior notice through our contractor GES at an additional charge. Please contact our electrical contractor for further information. It is essential that any special requests for large mains supplies (over 200a 3 phase) or general requests related to RCD protection or voltage stabilizers are requested prior to the return date on the order form. No mains supplies will be energised unless both GES and the venue are fully satisfied that the installation meets the full requirements of the venue in relation to equipment, cable and means of protection.
Obstruction of gangways: No part of any stand or exhibit, including fascia, signs, lighting, corner posts, etc., shall project into or over the gangway or obscure any fire or exit signs and the Organisers reserve the right to remove any such item.
Open frontages / solid walls: Stand walls (above 1.5m in height) that are on a gangway facing another exhibitors’ stand should not exceed 4m in length without an opening or glazed panel of at least 1m in width and 2.5m in height. Walls should either have natural breaks, glazed panels or an open view. In circumstances where an opening or vision panel is not practical, such as the wall of a plant room behind a machine, then a plan must be submitted, and written permission given from the Organiser for an exception to the above rule.
Partition walls: You are required to build a freestanding partition wall between you and your adjoining stand. The walls must be to a minimum height of 2.5m and a maximum height of 4m. Where partitioning walls are constructed over 2.5m in height, it is compulsory to dress the rear of the partition wall down to a height of 2.5m in white.
Planning: Contractors shall complete the construction within the prescribed time and area and take care of security work such as fire and burglary prevention.
Platforms: The general height of the platform may not exceed 100 mm (4”) but areas may be super-elevated for display purposes. Corners should be rounded off and platforms should incorporate a ramp into their design for accessible access.
Radioactive substances, lasers, obnoxious substances & flammable oils: Specific regulations exist concerning the exhibiting of such items & their use is prohibited without prior permission from the Dubai World Trade Centre. Please forward written requests to the Organisers giving full details of the intended activity & any control measures to be taken.
Schedule: At the close of the exhibition, it is the joint responsibility of the exhibitor and contractor to dismantle and remove the stand in accordance with the dismantling schedule specified by the Organisers. All debris and carpets must be cleared by the exhibitors and/or contractors. Failure to do so will result in exhibitors being liable for a fee.
Stand Numbering: All exhibitors should display their company name and stand number prominently on their stand so that they can be viewed from each approaching gangway. This will assist visitors in location their position within the hall and the finding the stands they wish to visit.
Strength/ Structure: The designed structural strengths of all exhibition stands shall meet the strength required by the load. During the construction period, efforts shall be made to ensure the overall strength, stiffness, stability, and local stability of the exhibition stand structure. Exhibition stand structures must not use thin load-bearing structural parts with a pipe wall thickness of 0.8mm not shall heavily rusted load-bearing structural parts be used.
Suspensions / rigging: Please contact the DWTC for rigging requirements.
Waste: removal of rubbish – during the build-up period, exhibitors and contractors will be responsible for the day-to-day removal of debris. All exhibits and stand fitting materials must be cleared from the exhibition hall after the show and charges will be levied for the removal of any abandoned items. All common areas must always be kept unobstructed. All exhibits must be kept within the confines of the stand space and demonstrations must not cause undue congestion and/or obstruction of common areas.
Working at height: When personnel or contractors are working at height, they shall use qualified and safe elevators and operation platforms and be fixed to safety belts. To protect personal safety, a safety zone shall be set up in the surrounding area which should be monitored by dedicated personnel with warning signs set up around the safety zone.
STAND SUBMISSION FOR APPROVAL
All stand plans need prior approval, your submission should include:
• A plan showing within the exhibition
• A plan view with external dimensions, indicating which sides are open onto gangways, plus the location of any hall column and its dimension to the nearest stand edge
• Elevation views, indicating clearly the heights of all stand fittings
• Details of all walling, platforms, demonstration areas, exhibits, graphics, etc
• Details of materials and fire protection
• Health and Safety form
• Contractor details form
The deadline for the submission of stands plans for approval is 27th November 2023