Moving away from disposable stands together.
Your stand design
To make your commitment to Better Stands and contribute to a more sustainable event, we request that your Space Only design be comprised of the following list of re-usable materials:
- Stand Structure: framework of the stand, walls, panels for meeting rooms, and backdrop
- Platform or Raised Flooring: Structure of flooring (excluding surface covering)
- Furniture and Equipment: Showcases, counters, chairs, tables, sofa, coffee table, and cabinet
- Lighting: All kinds of lighting in the stand and within showcases
If you are working for an exhibitor as the nominated contractor, you will be responsible for:
- Preparing a custom stand design
- Organizing the onsite build and breakdown
- Work together with others to ensure health and safety
The essential areas to assist you are listed within this section to help plan and organize the job without unnecessary risk.
Better Stands - Reducing Carbon Footprint
As a stand contractor at the event, you are required to complete the Better Stands Survey.
Like all industries, we are looking for ways to reduce our carbon footprint and the amount of waste our events produce.
Disposable, single use stands, which make up the bulk of a typical show floor, have a detrimental impact on the environment, both during construction and removal. Better Stands will target disposable stands replacing them with higher-quality reusable structures made with sustainable materials. To reduce environmental impact, mitigate health and safety risks and maximize build and breakdown times new regulations shall review proposed materials as part of the stand design process. This will be prior to permission to build acceptance and subject to onsite checks.
Major breaches of the regulations will result in a formal written notification, together with continual improvement actions and the potential for financial penalties for repeat offenders.
Building Works & Fixing
- No paint, adhesives, fixings, attachments to/ or penetration of the fabric, structure or floors of the venue shall be affected.
- In case there’s a damage to the venue, a fine will be imposed as per the quote that Informa Connect receives from the venue.
Complex/ Non-Complex Build
Non-complex designs are defined as:
- Under 4m in height from the hall floor
- Single-storey stands
- Light Exhibits/ Pop-up structure
All ‘non-complex’ defined stands shall provide:
- Accurate 3D views showing all sides, top view and angles
- Detailed technical drawings with clear dimensions, sectional views and support details
- Risk Assessment and Method Statement
- Contractor Public Insurance to the value of USD2,000,000
- Better Stand Survey you will find this in the Action/Links below
Proposed stand materials and fire protection measures. All drawings must be ‘to scale’ and the scale clearly marked.
The scale should not be smaller than 1:50.
All nominated contractors must submit public liability insurance to the value of USD2,000,000.
Complex Designs are defined as one or more of the following items:
- 4m and above (from the hall floor – do not forget to include the floor element).
- Double Decker
- Modular or custom rigging
- Other flown items e.g. lighting or sound rigs.
- Platforms and stages over 600mm
- Ramps and/or staircase
- Glass constructions
Complex stand technical plans shall be provided in addition to the non-complex documentation:
- Structural calculations stamped by an Engineer/ Company; with author of the calculations, title and date of drawing & full contact details
- Floor load per m²
- Structural drawings showing connections, base plate sizes, ramp, handrail and staircase details
- Hanging structure: rigging points layout with material, weight and support details
- Platforms and stages; stability and support details, step raiser and load calculations
- Details about the maximum horizontal impact strength of any walling or handrail element (should be minimum1kN perm)
You will need to submit your Stand Design for Permission to Build by 7 Apr 2025.
- Stand plan submission shall be completed through BLG geksa.design-submissions@blg-events.com and the Operations Team.
NOTE: Late submissions may incur additional fees and failure to meet more multiple deadline requests may result in permission to build a custom Space Only stand being removed, and alternative stand options mandated, removing the need for your services.
Damage
- Any and all damage caused by contractors/ exhibitors or their agents on the exhibition grounds, in its buildings, or to their equipment or furnishings shall be remedied by the Organizer at their expense following the close of the event involved.
Dividing Walls
- On divided sites, you are responsible for erecting and decorating side and back walls facing onto your stand areas to a height of 2.5m. Walls above this height must be clad and decorated on both sides, with the reverse side being decorated from 2.4m upwards by the exhibitor who has them erected. Such walls overlooking adjoining stands must be finished in a neutral plain colour only.
- The minimum height for dividing walls is 2.5m.
Height Limits
- The maximum height allowed for stand build, including floor platforms, is 4m.
Walling in on Open Sides
Long runs of walling along open perimeters of stands are not permitted.
Only 50% of any open side is permitted to be a solid wall. Where long runs of walling are present along open sides they must be relieved by display items and not left in plain colours. If perimeter walling is more than 1m high, it must not occupy more than 50% of any one side. If long runs of walling are essential and are over 50% of the length of the stand, they must be recessed by 0.5m from the perimeter of the stand and will be subject to written approval by the Organisers.
Informa Connect have the right to reject any stand plan submissions that deem to be:
- Structurally unsafe
- Does not conform to the online exhibitor manual stand plan criteria
- Causes impact to surrounding stands
- Non-technical, hand drawn sketches and/or photograph images
NOTE:
- Stands should not be prefabricated without receiving the ‘Permission to Build’ acceptance confirmation from Informa Connect or assigned health and safety consultancy.
- Please note also, that receipt of a Permission to Build is only an authorization to start building the stand - regular checks will be made on each stand to ensure the appropriate use of materials, and structural integrity.
- If our safety advisors are concerned about the above in any way, we reserve absolute right to terminate any stand build.
- Structural builds must be constructed to the permitted design ONLY and any deviation will require a new stand design review and associated fees will be imposed.
Stand Build Regulations
- Minimum area required for a Space Only stands: 21m²
Refer to individual sections for specific stand build regulations e.g. Height Limits, Ceiling, Walling/ Doors/ Windows etc.
Stand Plan Submission/ Approval Process
- Submit stand design and documentation to geksa.design-submissions@blg-events.com by 7 Apr 2025.
Stand designs must be submitted in a timely manner, in order for them to be reviewed and approved by BLG geksa.design-submissions@blg-events.com and Informa Connect prior to build.
Submittal of the proposed Stand Design is required by deadline - 7 Apr 2025. For any queries relating to stand design submission contact BLG geksa.design-submissions@blg-events.com or the Operations Team on vaneeza.atif@informa.com
Informa may reject any stand design deemed to be:
• Structurally unsafe
• Does not confirm the specifications listed in the full Contractor Space Only Regulations
• Causes obstruction to neighboring stands