ACOUSTICAL REGULATIONS
Exhibitors operating equipment during Labelexpo are required to comply with Section 1910-95, Occupational Noise Exposure of the Department of Safety and Health Administration Regulations. Exhibitors operating sound amplifying or audio-visual equipment must do so in a manner as to not disturb other exhibitors. Show management will be the sole arbiter of the acceptability of sound levels. Sound systems & speakers must be positioned pointing inwards so that sound can be contained within the perimeter of the booth. Please note that crowds must not form within the aisles when presentations/demonstrations are given
APPROVAL OF STAND AND BOOTH DESIGNS
Show management approval is required for all stand and booth structures exceeding 10 feet in height. Plans should be submitted for approval no later than July 31st, 2022. Please send plans and design specifications to:
Claire Comery Email: ccomery@labelexpo.com Tel: + 44 (0) 208 846 2706
Pere Ramirez Email: pramirez@labelexpo.com Tel: + 44 (0) 208 846 2930
BADGES AND PASSES
For security reasons all persons working at or visiting Labelexpo will require a badge to enter the Convention Center at all times.
Exhibitor badges
To avoid delays on site exhibitors should register for their badges on-line in advance via the Promotion Guide within the Exhibitor Portal at www.labelexpo-americas.com Exhibitors will receive an email with their login and password details in late May 2022 A maximum number of three exhibitor badges are permitted for each 100 sq.ft. (9 sqm.) of booth space. Exhibitor badges will be mailed out prior to the show. Badges for Contractors – a link to register contractor badges will be sent in due course.
BALLOONS
Balloons are permitted but must not be any higher than the maximum height specified for your booth. Refer to booth and display guidelines below.
BANNERS
Suspended banners are only permitted above booths that are 400 sq ft or larger. Possible exceptions may be made for booths on the perimeter of the show, subject to written approval from Show Management. Banners must be suspended at least 2 ft inside the booth footprint. Rigging is permitted where possible at a max of 20ft from the floor to the top of the banner. Please check with show management to see if your booth location allows for banners to be suspended and to check ceiling height as this varies in the halls.
BOOTH DESIGN & DISPLAY GUIDELINES
Pipe and drape is not provided or permitted on this show, refer to advice below.
Note that carpet or suitable floor covering in the booth is a show requirement.
All booths, regardless of size, must be in keeping with the environment of Labelexpo as a whole. Any display deemed unprofessional in appearance, at the sole discretion of show management, will not be permitted.
Remember if your display exceeds 10 ft (3 m) in height, you are required to submit a diagram to Show Management for approval by July 31, 2022.
Back walls
All exhibitors with linear and peninsular or split island booth locations are required to have solid back walls, finished on both sides, to separate you from your neighbor(s). It is the exhibitors’ sole responsibility to bring, install or order a suitable structure, as there will be no back wall or side wall pipe and drape provided or permitted.
Maximum heights of walls will depend on the type of booth you have, refer below.
Exhibitors utilizing a pop-up display please note that it is your responsibility to cover the back and side wall to avoid unsightly views from the neighbors’ perspective.
Suitable, budget-price Back Wall Unit Packages are available from Rosemont Exposition Services (RES), Inc. for as little as $800 (per 10ft x 10ft, including carpet) should you require. Please refer to section 5 – Furnishings and Booth Displays.
Important note: These should be ordered in advance to avoid on-site surcharges.
Linear booth (i.e. dimension front to back is 10 feet and adjoins other booths in line)
Side walls may not exceed 8 feet in height for the rear half and 4 feet in height for the front half of the booth. A sight line to the neighbor is required in the front half of the booth.
Maximum height - Linear booths may not have a back wall more than 8 feet high unless on the perimeter of the hall and with written approval of Show management. However, lights or lighting rigging may extend to 10 feet maximum height.
Banners suspended from the ceiling are not permitted for any linear booth under 400 sq. ft. in size unless they are on the perimeter of the hall and with written approval of Show Management.
Peninsula and Split Island booths (i.e. aisles on 2 or 3 sides)
Adjoining Walls - Maximum height for walls dividing Peninsula or Split Island booths is 12 ft (3.6m). Walls or displays items that are at least 2 ft inside the booth from the back wall may extend to a maximum of 15 ft (4.5m). There are no sight-line restrictions for this type of booth. Any adjoining (shared) back or side walls may extend to the aisle at full height (up to 12ft). Adjoining walls must not interfere with their neighbors’ display and must be finished on both sides above 8 ft (2.4m).
Peninsula and Split Island booths (continued)
No signs or logos are permitted on the back side of a wall overlooking another booth and the wall in this case must be finished in a light neutral color. Open frontage restrictions (see below) may apply.
Island booth (i.e. aislespar on all four sides) Under new regulations the maximum wall height should be max. 15 feet (4.5 m). Rigging is permitted where possible at a max of 20ft from the floor to the top of the banner. Please check with show management to see if your booth location allows for banners to be suspended and to check ceiling height as this varies from hall to hall
Note the open frontage restrictions (see below) may apply in addition to overall height and safety considerations.
Double story booths are NOT permitted
Open frontage restrictions
Stand and booth walls above 5 feet (1.5m) in height that are on a gangway or aisle facing another exhibitors’ stand should not exceed 15 feet (4.5m) in length without an opening. If a full opening is not possible then walls must have natural breaks, glazed panels, low section for viewing, or other such features. In addition, the construction guideline is to have at least one third of each open side kept open to the gangway or aisle. Exceptions to the guideline may be granted subject to location but will require written permission from the Show Management.
CHILDREN
No persons under the age of sixteen will be permitted into the exhibition halls. COVID 19 Labelexpo takes the safety of all exhibitors, visitors, and staff very seriously. We are working closely with the DESCC to ensure that we provide a safe and secure event for all in meeting local safety standards. We will be monitoring developments very closely and will inform you should regulations change
DAMAGE & DILAPIDATION
Exhibitors will be liable for the expense to repair any damage or dilapidation to the Rosemont Exposition Center caused by their actions or those of their contractors or employees.
FIRE SAFETY REGULATIONS
Refer to “Rosemont Department of Public Safety – Exhibitor Requirements” section 5 in this manual.
FOOD AND BEVERAGE
Rosemont Catering Company is the exclusive caterer to the Convention Center. They must provide all food and beverages served in the Center. Refer to Booth Catering Service, section 5, for menu selections and catering order form.
HEALTH AND SAFETY GUIDELINES AND RISK ASSESSMENT
Exhibitors responsibility
Tarsus plc and Labelexpo take their Health and Safety responsibilities very seriously and it is vital that Exhibitors and their contractors do likewise. As an exhibitor, you must ensure the health, safety and welfare of your employees, contractors and attendees as far as is reasonably practicable throughout the exhibition. You should ensure that your actions (or in-actions) do not give rise to accidents, injuries or unsafe working environments, provide proper information, instruction and training and supervise all parties throughout the show. You should also check that any contractors, suppliers, agents, etc that you may be using have a Health & Safety Policy, suitable to the exhibition environment. Among the statutory duties owed under Health & Safety legislation the following are particularly relevant, although this list is by no means exhaustive:
- Each exhibitor should have a copy of their Company Health and Safety Policy available for inspection on their stand.
- A “suitable and sufficient” risk assessment should exist in respect to all the significant risks in the business.
- Every employer has a duty to co-operate with other employers (e.g. Exhibition Organizers) when sharing a workplace, whether temporarily or permanently.
- Maintain emergency gangways through and to the center of the halls in build-up and breakdown situations - i.e. do not leave items in the gangway.
- All operatives must wear suitable protective clothing relevant to their job, which includes eye, ear, foot and hand protection.
- All operatives must wear hard hats when working beneath or near overhead working or if this is impracticable, restricting access in such areas.
- Ensure safe use and storage of flammable liquids and substances and segregation from waste and other risk areas.
- Ensure that portable electric tools are used with the minimum length of trailing leads and that such equipment is not left unattended with a live power supply to it.
- Stacker trucks are not used by anyone other than fully trained personnel.
- Disused fluorescent lights are placed in the trash bins in and around the halls, for safe and proper disposal.
- Chemicals and flammable liquids are removed from the exhibition venue after use by the user or, in exceptional circumstances, brought to the attention of the venue-cleaning department for safe and proper disposal. Such products must not be placed in general trash bins or tips. NO SMOKING is permitted inside the exhibition halls.
- Any work area is maintained free from general waste materials that could hazard operatives.
- Only scaffolding incorporating standard safety features may be used and that any tower scaffold in use is properly stabilized and propped.
- The Organizers’ nominated contractor, RES, will carry out all electrical work within the Halls.
- All materials used for construction or display be approved to Local Authority Standards